Accounts Payable Associate

Accounts Payable Associate

Burkett Restaurant Equipment & Supplies is a leading company in the foodservice equipment and supplies industry and we're looking to add a dedicated and detail-oriented Accounts Payable Associate to our dynamic team. If you are passionate about numbers, problem-solving, and ensuring financial accuracy, we want to hear from you! The ideal candidate will have a strong foundation in accounting principles, attention to detail, and a proactive approach to their work.

Primary Objective: Handle daily accounts payable responsibilities and other accounting functions under the direction of the Accounting Manager

Primary Functions: Manage the vendor billing, vendor payment, vendor return process and assist with other vendor-related accounting responsibilities

• Reports To: Accounting Manager
• Directly Supervises: No
• Scheduled Hours: Mon-Fri 8:00AM 5:00PM
• FLSA Status: Hourly
• Working Arrangements: Hybrid (Six-month on-site onboarding required, followed by a hybrid schedule of four in-office days and one remote day per week, contingent upon successful remote work technology setup)

Key Areas of Responsibility

• Accounts Payable (A/P) invoice entry for purchase orders, non-PO bills, freight, prepaids, etc.
• Reconcile all discrepancies on pricing, freight, order errors, etc. with vendors
• Ensure the Accounts Payable and Pending Billing report maintains 90% current
• A/P credit entry for vendor return authorizations, non-PO credits, rebates, etc.
• Manage the vendor returns/credit memo collection process to vendors within 30 days of receipt at the vendor location
• Ensure the Vendor Credit report maintains 90% current
• Manage the Accounts Payable email and ensure vendor bills are organized into Burkett folders and responses to inquiries from vendors are completed timely
• Manage vendor statements to ensure checks are being received by vendors and all invoices have been paid within terms
• Management of all company credit cards including documentation for receipts and monthly billing within NetSuite
• Perform vendor terms management to ensure all discounts are properly taken, with an annual review to ensure buying group contract updates are reflected within NetSuite
• Coordinate and complete all necessary vendor filing/electronic storage
• Maintain a current W-9 database for all vendors
• Maintain current Certificate of Insurance documents for service vendors
• Manage all Burkett sales tax exemption forms by state as well as our drop ship sales tax policy
• Assist with incoming company mail including customer check payments
• Provide updates for all Key Performance Metrics on a weekly basis
• Provide daily support for internal customers
• Back-up other Accounting team members as necessary