Installation Coordinator

Installation Coordinator (Remote, United States)

Proxy Retail Group, Inc. provides professional installation and project management services at the pace demanded by the retail industry. Specializing in nationwide fixture and graphic installation rollouts, as well as multi-trade and décor projects, Proxy Retail Group helps bridge the gap between manufacturers, brand marketers, and retailers. Acting as a trusted partner, Proxy ensures that project goals are met efficiently and effectively.

What We Offer

• Fully remote freedom with schedule flexibility that respects your life (as long as the work gets done)
• Competitive base pay plus performance incentives that reward the killers who deliver
• Powerhouse benefits that fuel your edge: paid vacation, 401k, paid holidays, cell/internet stipend, healthcare with company contribution, plus completely free unlimited access to our PEO online learning portal that is stacked with thousands of cutting-edge professional trainings, certifications, and high-impact growth programs designed to keep you sharp, competitive, and always leveling up
• A supportive yet no BS culture of high achievers who have your back. Founder led, values driven, and built for those who refuse to blend in

Role Description

We are seeking motivated Installation Coordinator(s) (ICs) to join our team in each of the following departments:

1. Fixtures & Displays

2. Signage, Décor & Graphics

3. Millwork & Construction

**Applicants are required to specify on their resume the department they are applying for. Failure to do so will result in disqualification.

ICs support the successful execution of nationwide retail installations and projects by working closely with both an Installation Manager and Account Manager. In this role, you'll assist with sourcing and coordinating installation partners, scheduling projects, obtaining competitive pricing, tracking project milestones, communicating with vendors, reviewing project deliverables, helping resolve field challenges, and ensuring projects are completed on time, within budget, and to the highest quality standards. Your contributions will help deliver an exceptional experience for our clients.

Reports To: Department Account Manager/Director

Direct Reports: None

Department: Account Management

Employment Type: Full-Time, Exempt

Location: Remote (United States)

Preferred Time Zone: Eastern or Central Time

Work Schedule: Monday-Friday

Work Hours: Standard business hours, 8:00AM-5:00PM local time. Occasional early morning, evening or weekend work will be required to support business needs. Must maintain consistent availability and responsiveness during scheduled working hours.

Travel: Less than 10%

Compensation: $50,000-$60,000

Key Responsibilities

• Hunt, vet, and lock in elite vendor partners to support projects and multi-site retail rollouts
• Negotiate scope, pricing, and timelines with vendors and keep execution tight
• Support project scheduling and maintain accurate tracking to help ensure projects are completed on time
• Coordinate logistics, install readiness, and field execution across multiple locations
• Work with Installation Manager solving problems fast when the field gets chaotic, then bringing it back to perfect
• Communicate clearly with internal stakeholders and vendor partners so nothing slips
• Review and ensure field deliverable accuracy
• Step into the field as needed for site oversight, training, quality control, or hands-on execution

Must-Haves (Dealbreakers)

• 1-3 years of project coordination in retail installations, rollouts, fixtures/displays/millwork and signage, or relevant work experience
• A willingness to learn, grow professionally, and collaborate with teammates while contributing to the success of the team
• Excel proficiency, plus full Microsoft Office command (Outlook, Word, PowerPoint, Teams), project tools Smartsheet, CRM experience in HubSpot a plus
• Strong communication, organizational, and problem-solving skills, with the ability to work independently while managing multiple priorities
• Self-starter DNA: competitive drive, limited supervision execution, and a desire to be the best on an elite team
• Bulletproof home setup: reliable high-speed internet, quiet dedicated workspace, and flexibility for core hours plus occasional sprints
• A professional, customer-focused mindset with the ability to adapt to changing priorities, and contribute to a collaborative team environment
• Track record greater than degree; we care about what you’ve delivered, not where you went to school
• Knowledge of retail fixture installation, graphic implementation, construction standards, or multi-site rollouts is a plus
• Proven field experience preferred (hands-on oversight), you’ve been in the trenches and know what actually works

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Ability to lift up to 25 pounds occasionally