HVAC Estimator

Job Description

Job Description

Responsibilities:

• Prepare estimates for commercial HVAC and mechanical projects.
• Perform detailed takeoffs from drawings and specifications.
• Develop complete project costs including labor, materials, equipment, subcontractors, rentals, and other project requirements.
• Solicit and evaluate vendor and subcontractor pricing.
• Attend site visits and pre-bid meetings as needed.
• Identify scope gaps, drawing conflicts, risks, and unclear requirements before bid submission.
• Prepare clear proposals with appropriate inclusions, exclusions, clarifications, and alternates.
• Prepare change-order pricing when needed.
• Maintain organized bid documentation and track outstanding opportunities.
• Work with project management and field leadership to compare estimated versus actual labor and costs.
• Use completed-project results to continuously improve future estimates.
• Provide operations with a complete, organized handoff when projects are awarded.

Qualifications:

• Has commercial HVAC/mechanical estimating experience.
• Understands how commercial mechanical systems are actually installed.
• Can read and interpret construction drawings and specifications.
• Understands labor productivity, job costing, gross margin, markup, and project profitability.
• Is organized, detail-oriented, and able to manage multiple deadlines.
• Recognizes scope gaps and asks questions when something doesn't make sense.
• Communicates well with vendors, GCs, project managers, field personnel, and customers.
• Takes ownership of estimates from initial review through handoff.
• Wants to improve systems and processes rather than simply maintain the status quo.
• Is comfortable being accountable for results and learning from estimated-versus-actual performance.

Preferred Experience

• 3+ years of commercial HVAC/mechanical estimating, project management, or related experience.
• Commercial HVAC construction experience.
• Field experience as a mechanic, foreman, project supervisor, or project manager is highly valued.
• Bluebeam or similar digital takeoff software.
• Strong Microsoft Excel skills.
• ServiceTitan experience is a plus.
• Commercial plumbing estimating experience is a plus.
• Experience with tenant improvements, renovations, equipment replacements, retrofits, and commercial plan-and-spec work.

Medical, Dental and Vision are provided for those who qualify and are eligible.