Administrative Assistant

Administrative Assistant

Pay: $18.00 - 22.00 per hour Schedule: Monday-Friday, 8:00 AM-5:00 PM Employment Type: Direct Hire Join a growing manufacturing team as an Administrative Assistant. This role supports daily office operations, inventory reporting, purchasing, shipping documentation, safety tracking, and customer service functions in a fast-paced production environment.

Job Duties

• Answer telephones in a courteous manner, routes calls, take messages, answer routine inquiries and provide general information, greets, and directs visitors.
• Filing, typing, copying, mailing, organizing and scheduling meetings and appointments as requested.
• Maintain plant electronic filing system.
• Prepare Bill of Ladings, load list, Pro-labels for shipments.
• Create, Track, & Issue purchase orders for plant supplies, maintenance, and office supplies.
• Invoice Processing – Logging and GL Coding, Scanning, and Uploading for AP invoices.
• Log Daily scrap bale reports into tracking system.
• Weekly Cycle Counts – Issue & Track for packaging supplies, glue, and paper inventory.
• Safety Tracking – Collecting and logging Safety Inspections, Forklift, PPE, HazRec, Machine Guarding, etc.
• Administrative Projects – manage multiple projects, refreshing JSA's, LOTO, SDS, etc.
• Assists with monthly physical inventory – process data entry for the Monthly inventory report and worksheet for physical paper count, data entry from paper tracker to inventory report for paper & Glue purchases, Finish Goods, and pounds shipped.
• Handle sensitive information in a confidential manner.
• CSR Backup – cross train to act as back up for CSR and other administrative roles.
• Any other duties assigned by Plant Manager.

Education Requirements

• High School Diploma or GED required.
• Associate degree or coursework from an accredited school preferred.
• Strong computer skills, including Microsoft Excel, Teams, and Outlook 365.
• Basic math skills, including the ability to convert fractions, decimals, and metric measurements.

Experience Requirements

• Minimum of 1 year of administrative or office support experience.
• Experience handling confidential information with professionalism and discretion.
• Knowledge of Microsoft Office Suite required.
• Experience with MRP systems, order entry, or Microsoft Dynamics 365 preferred.
• Strong organization, communication, problem-solving, and multitasking abilities.
• Reliable transportation required.

Physical Capabilities

• Ability to sit, stand, walk, and move throughout the office and production facility as needed.
• Capable of handling routine filing, data entry, and document management tasks.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.
• Strong attention to detail and accuracy when working with reports, inventory records, and purchase orders.

Benefits vary by client and are confirmed at the time of offer. Examples may include: Medical, dental, and vision insurance Life insurance Disability insurance 401(k) Paid time off (PTO)

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact. Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.