Senior Office Assistant, Faculty Support

Job Goal

Assists faculty with clerical work and provides administrative support for the Associate Dean.

ESSENTIAL DUTIES AND RESPONSIBILITIES

These requirements are a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as an exhaustive list of specific duties and responsibilities. Management may direct employees to perform job-related tasks other than those specifically presented in this description.

• Types, processes, and properly files all academic support requests, and related materials for full-time and part-time faculty.
• Creates and disseminates communication to campus faculty to inform on events and to remind of administrative due dates.
• Provides test proctoring services.
• Orders and maintains all textbooks and supplemental materials for faculty.
• Types, files, answers the telephone, and performs other office functions, as assigned.
• Responsible for the security of tests, memoranda, letters, evaluations, and other Faculty materials.
• Takes messages, telephones students, and assists with all other activities as may be necessary to support faculty functions.
• Assists the Campus Provost's Administrative Assistant as requested and fills in for the Campus Provost's Assistant as needed.
• Assists with scheduling of rooms, as requested.
• Operates scanner, computer, photocopier, fax, and other related equipment.
• Provides general administrative support functions for the Campus Associate Dean.
• Provides clerical work with special emphasis on word processing accuracy and data entry (For Banner and other programs).
• Performs other duties as assigned.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS / QUALIFICATIONS

• Standard High School diploma or GED

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of microcomputer application software including Microsoft operating systems and the use of email.
• Experience using Microsoft Office products with emphasis on Word, Excel, PowerPoint, and Outlook.

CERTIFICATIONS, LICENSES & REGISTRATIONS

• None

SUPERVISORY RESPONSIBILITIES

• None

PREFERRED QUALIFICATIONS

• None

SUPPLEMENTAL INFORMATION

All required application material must be uploaded via the online application system. The application materials required are:

• Cover letter
• Current resume
• Proof of eligibility, if claiming a right of Veteran's Preference (DD-214 and/or any additional supporting documentation, as required) *

No other submitted materials will qualify you to be considered for this position. The application review process may be initiated with unofficial transcripts; however, official transcripts must be received during the initial term of hire. Applications with incomplete or incorrect documents will not be considered.