Assistant - Administrative

Assistant - Administrative

Chesterfield, MO, US, 63017-3196 The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

The Administrative Assistant serves as the primary point of contact in the school office, ensuring smooth communication, efficient workflow, and a warm, professional presence for all who enter the building. This position supports administrative processes, manages records, assists with scheduling, and provides essential operational support to the principal and faculty.

Job Responsibilities

• Greet and assist students, families, visitors, and staff with professionalism and hospitality.
• Manage incoming calls, emails, and office communication.
• Maintain student records, attendance, and required documentation.
• Support scheduling, calendar coordination, and school communications.
• Assist with preparing reports, letters, and school publications.
• Coordinate office supplies, materials, and general office organization.
• Support faculty and administration with clerical tasks and project needs.
• Uphold confidentiality and handle sensitive information with discretion.
• Assist with health room needs, student dismissals, and daily routines.
• Contribute to a positive, mission-aligned school culture rooted in Catholic values.

Job Requirements

High school diploma required; associate degree or administrative training preferred. Prior experience in an office or school setting strongly valued. Strong organizational skills and attention to detail. Excellent communication and interpersonal abilities. Proficiency with computers, office software, and basic data entry. Ability to multitask, prioritize, and adapt in a busy school environment. Commitment to the mission and values of Catholic education. Professionalism, reliability, and a welcoming demeanor.

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status. Pre-Employment Screening All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.