Payroll Clerk

Payroll Clerk

Compile and prepare any regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.

High School Diploma or GED

Knowledge of basic payroll accounting procedures Ability to maintain accurate and auditable records Ability to use software to create spreadsheets, databases and word processing Proficient in keyboarding and file maintenance Ability to work with numbers in accurate and rapid manner to meet established deadlines Effective organizational, communication, and interpersonal skills

Two years of clerical work experience

Prepare accurate district payroll for distribution to employees following established procedures.

Receive and audit time sheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.

Balance payroll earnings and deductions; initiate related transfers of funds and deposits.

Process manual payroll adjustments as needed to ensure the correct accounts are being used as per approved budget.

Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.

Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records. 1 7. Assist with payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors' Act (FICA), Medicare, Texas New Hire Reporting, and Workers' Compensation Commission.

Work cooperatively with human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries.

Respond to requests from financial institutions regarding verification of employment.

Maintain confidentiality of information.

All other duties as assigned by immediate supervisor.

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Work with frequent interruptions; maintain emotional control under stress This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.