House Manager & Family Assistant (with Childcare Support)

House Manager & Family Assistant (with Childcare Support)

Location: Scottsdale, AZ 85251


Employment Type: Full-time (40 hours/week)

Schedule:

• 5 days a week Monday-Friday, 10:00am-6:00pm
• Flexibility for earlier start on school closures or kids sick days
• Occasional date night availability (for additional pay)

Compensation: $70,000-$80,000 annual salary, W2 employee, PTO

Start Date: Mid-April 2026

Requirements:

• Maintain a smoke-free environment
• Up to date vaccinations (COVID and flu preferred)
• CPR certification or willingness to obtain
• This role requires a background check
• Valid driver's license and reliable transportation

Transportation:

• Reliable transportation required to travel to and from work. Family car will be available for work-related tasks.

About Our Family

We are a warm, busy family of four, relocating from Seattle to Scottsdale, AZ. We have two children, ages 5 and 3, who are currently in Montessori preschool but will soon transition to the same preschool/elementary school in the Fall. Our household is filled with energy, creativity, and a strong desire to spend quality time together. Both parents work remotely in demanding careers as lawyers, with Mom traveling monthly and Dad traveling quarterly.

Our family's philosophy centers around being present with the kids. We want to create an environment where we can focus on nurturing their development and enjoying our time together, without the stress of managing a chaotic home. We have a small, older dog who is part of our family but requires little maintenance.

We love having a home that feels comfortable, organized, and welcoming. However, the house can feel hectic with both parents working, the kids' activities, and the daily demands of life. We are looking for a dedicated and proactive House Manager & Family Assistant who can help us bring order and organization to the household, provide reliable support with childcare in the afternoons, and handle various household tasks. Our goal is to ease the workload so we can focus on what matters most: being present with our children and enjoying time together as a family.

Who You Are

You are a proactive, highly organized, and detail-oriented individual who thrives in a dynamic, fast-paced home environment. You take pride in managing a home that runs smoothly, ensuring that the daily tasks are handled efficiently. Your approach is hands-on, and you genuinely enjoy engaging with children. You have the energy to keep up with young kids, whether it's playing, singing songs, or helping them with activities. You are creative and resourceful, always coming up with fun and engaging ways to keep the children entertained and learning.

You are confident in taking initiative and making decisions without needing constant guidance. You have excellent communication skills and can seamlessly coordinate with family members and service providers, ensuring that everyone is on the same page. You take a "big picture" approach to managing the household, able to anticipate needs and set up systems that reduce stress and improve efficiency. You'll notice tasks that need doing and step in without waiting for direction. Your high executive functioning skills allow you to juggle multiple responsibilities whether it's organizing the house, meal prepping, or handling childcare without missing a beat.

You are someone who is comfortable giving and receiving feedback. You understand the value of long-term commitment and are excited about the opportunity to grow with our family for many years to come. You are comfortable adjusting to the shifting rhythms of family life. Experience with longevity is preferred, as we value a long-term commitment to growing with our family to provide stability for our children. Above all, you love working with children and are deeply invested in contributing to their growth and well-being.

You also have:

• Household Management Experience: You have worked in a House Manager position before and are a seasoned professional.
• Meal-Prep Experience: You are comfortable and confident with meal planning and prep.
• Caregiving experience: You have experience caring for children and have a genuine love for working with younger children
• Long-Term Commitment: You can see yourself being in this position for many years to come, with a strong desire to grow with our family

Core Responsibilities

Household Organization & Maintenance

• Maintain household organization systems (closets, storage, pantry, toys)
• Reset and tidy rooms daily; maintain overall neatness, ensure the house is prepped for cleaning services
• Conduct seasonal swaps (clothing, décor, bedding, etc.)
• Supervise or coordinate with service providers/vendors (cleaners, landscapers, etc.)
• Support packing/unpacking for kids during times of travel
• Load/unload dishwasher, wipe surfaces, vacuum high-traffic areas

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, dry cleaning, gift shopping, items needing repair
• Handle package pickup, mail sorting, and deliveries
• Help plan for birthday parties, gift wrapping, etc.

Meal Planning & Preparation

• Plan and prep healthy meals/snacks for the family (prep ~4 dinners per week)
• Pack (for next day) and unpack school lunches for the kids daily
• Shop for groceries and meal-related items
• Clean kitchen post-prep and manage kitchen tidiness

Laundry & Linens

• Wash, dry, fold, and organize kids' laundry (clothing, bedding, towels)
• Iron, steam, and prepare kids' uniforms as needed
• Manage linens: rotate bedding, refresh towels, restock essentials
• Keep laundry areas tidy and well-stocked with supplies

Family Support & Child Assistance

• Assist with school pickup/activity transportation 5 days a week
• Afternoon and evening supervision, playtime, and activities with the kids
• Manage afternoon schedules with the kids and driving to activities as needed
• Back-up childcare coverage for school closures and sick days
• Occasional date night coverage and support (for additional pay)
• Research and coordinate summer camps/activities. Full day childcare when children are not in summer camps/activities
• Prep backpacks, clothing, and snacks for school
• Help with child-related laundry and errands
• Help plan and set fun activities/crafts for the kids for after school and weekends

Pet Care

• Feed the dog daily
• Let the dog outside (with supervision) as needed
• Schedule and coordinate vet and grooming appointments
• Keep pet food and supplies stocked and organized

Vehicle Management

• Schedule and oversee maintenance, oil changes, and inspections (2 cars; 1 golf cart)
• Ensure vehicles are fueled (1 car; other EV), cleaned, and organized

Vendor & Property Oversight

• Schedule and supervise service providers (cleaners, contractors, landscapers, pool company, pest control)
• Research and coordinate repairs, maintenance, and quotes
• Manage routine upkeep across property (e.g., annual HVAC maintenance)
• Oversee outdoor spaces and seasonal maintenance needs
• Serve as primary contact for vendors

Deep Cleaning & Special Projects

• Oversee occasional deep cleans by cleaners (oven, baseboards, etc.)
• Maintain and refresh specific zones (entryways, garage, mudroom)
• Clean washing machines, fridges, and other large appliances monthly
• Organize special projects: toy storage, seasonal decorations, gear rotation

How to Apply

Please send the following:

• A brief introductory letter explaining why you're a great fit for this position
• Your updated resume
• Three professional references with contact information

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