Senior Administrative Assistant - County Commission/County Administration

Administrative Support Position

Under general direction, the purpose of the position is to provide highly complex and specialized administrative support to the Department Administrator. Employees in this classification function at senior level and are accountable for highly responsible administrative support duties commensurate with the reporting level. Performs related work as directed.

Essential Job Functions

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Serves as administrative support to the Department Administrator (Executive).
• Coordinates and manages assigned office operations to support County goals, coordinates activities with County departments and other agencies.
• Prepares and monitors agenda items in SIRE.
• Evaluates office procedures, schedules, and workflow, and recommends procedural improvements to maximize efficiency and effectiveness of office operations; assists with specialized projects to support administrative processes of the Department and County.
• Performs a variety of highly complex and specialized administrative functions, e.g., analyzing data, typing, reports processing, documentation verification; gathers, interprets, and prepares data for studies, reports, and recommendations; provides information to supervisor
• Reviews correspondence and answers written inquiries relating to the status of certain office functions; reports issues to the Department Administrator as needed.
• Receives telephone inquiries and concerns, ascertains the nature of the call, and either resolves it personally or directs it to the appropriate individual or department, acting as liaison to the assigned executive level Administrator.
• Generates various highly complex and specialized correspondence, articles, memos, agendas, orders, reports, forms, manuals, or other relevant materials appropriate to the assigned department; develops and generates material for executive public speaking engagements and official correspondence.
• Assists with and may be responsible for department fiscal year budget and maintaining office fiscal records; reviews and verifies budget documentation to ensure compliance with pre-established budget guidelines and requirements; may maintain office supply inventories.
• Attends meetings for the dissemination of information as directed.
• Performs a variety of critical record keeping duties; manages and maintains department record keeping, filing systems and relevant materials appropriate to assigned unit.
• May maintain weekly/monthly calendars and schedules for the assigned supervisor; may coordinate and prepare agendas, e.g., scheduling, meetings, travel arrangements, conferences, seminars.
• May supervise other clerical staff.
• Performs duties as assigned/necessary which are related, or logical in assignment to the position.

Minimum Qualifications

Education: Associate's Degree in Business or Public Administration, or closely related field. Experience: Eight (8) years progressive experience in administrative/secretarial support to executive functions; or an equivalent combination of experience/education. Bilingual (Spanish/English) Required. Miscellaneous: Must possess and maintain a Valid Florida's Driver's License

Knowledge, Skills and Abilities

• Extensive knowledge of modern records management techniques; skill in planning, organizing, and coordinating schedules, meetings, and travel arrangements.
• Extensive knowledge of the principles and practices of modern public administration.
• Ability to understand and follow written and oral instructions.
• Extensive experience in researching problems/issues, the exercise of judgment and discretion in presenting recommendations and solutions,
• Ability to communicate effectively verbally and in writing.
• Skill in establishing and maintaining effective working relations with all levels of management, employees, other departments, officials and the general public; skill in the principles and techniques of customer service skills.
• Skill in preparing highly complex correspondence, summaries and reports in a clear and concise manner; skill in business English, e.g., correspondence formats, spelling, punctuation and grammar.
• Skill in performing routine mathematical computations and tabulations accurately and efficiently.
• Skill in typing 65 WPM.
• Extensive ability to access, operate and maintain various software applications, especially Microsoft Office.
• Demonstrated ability to operate basic office equipment, e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines.
• Skill in reading, updating and maintaining various records and files; skill in complex administrative support functions, e.g., records maintenance, data analysis, reports processing, documentation proofing.

Physical Demand: Light

• 20 pounds maximum lifting.
• Frequent (up to 2/3 of work time) lifting, carrying up to 10 lbs.
• If less lifting is involved, will require significant walking/standing.
• If mostly sitting involved, will require push/pull on arm or leg controls.
• Expressing or exchanging ideas by spoken word or perceiving sound by ear.
• Good eyesight for production or safety of self and others.
• Required to have clear vision at 20 inches or less.

Employee Benefits

Welcome to a workplace that values you. Osceola County offers a comprehensive benefits package to fit your needs and the needs of your family.

Join us in making a difference in our community, knowing we're here to support you every step of the way.

Group Health, Dental, Vision, and Life Insurance

Medical and Dental Insurance at no cost to the employee. In addition, the County contributes 83% to the dependent(s) premium coverage.

Deductions Per Paycheck - HRA Base Plan

Coverage - Employee - Employee + 1 - Family

Health-HRA Base - $0.00 - $140.89 - $219.17

HRA Buy-Up - $40.60 - $188.28 - $292.88

Dental Base - $0.00 - $13.10 - $24.12

Dental Buy-Up - $3.45 - $19.82 - $33.61

Vision - $3.42 - $6.84 - $9.15

Short-Term Disability - $0.00 - N/A - N/A

Long-Term Disability - $0.00 - N/A - N/A

Short-Term and Long-Term Disability

At no cost to the employee. The County offers Short-Term and Long-Term Disability at 60% of the employee's weekly base salary. The employee has the option to purchase an additional 10% coverage.

Employee Assistance Program (EAP)

EAP provides confidential counseling and referral services to employees and their family members at no cost.

Employee Wellness Program

Employee Wellness Program promotes a variety of activities to encourage total well-being including physical, emotional, and financial health. Rewards can be earned.

Gym Membership Reimbursement

Gym Membership Reimbursement, up to $20.00 per month.

Basic Life Insurance Policy

At no cost to the employee, equal to one time the employee's annual salary, rounded to the next thousand dollars. Employees can opt to buy additional Life Insurance.

Employee Health Center

The County provides a private health center for County Employees and eligible dependents. The Employee Health Center offers an array of primary care services, including sick visits, enhanced by x-ray services, pulmonary tests, lab work, and a dispensary offering over 200 generic medications onsite. Services at the Health Center are offered at no cost to the employees and their eligible dependents.

Employees who are enrolled on the County's Medical plan have access to the Employee Health Center on day one of employment. The Health Center is available to patients 8 years of age and older.

Vacation & Sick Leave Accruals

Service Time - Accruals Per Month

1 month - 5 years - 8 hours

5 years and 1 month - 10 years -