Accounts Payable Coordinator Needed

Job Description

Job Description

Location: Claremont, NH (with potential for remote work and local travel)

Status: Full-time, Hourly, Non-Exempt (M–F with overtime as needed)

Reports To: Chief Financial Officer

Position Overview

We are seeking an experienced Accounts Payable Coordinator to manage our full-cycle accounts payable process. In this role, you will ensure the accurate, timely processing and coding of vendor invoices and payment requests across multiple funding sources. You will work closely with our A/P Specialist and collaborate across the agency to maintain smooth financial operations.

Key Responsibilities

• AP Management: Receive, review, route for approval, and process all vendor invoices and payment requests. Prepare and execute weekly payment runs via check, ACH, and wire.
• Vendor & File Maintenance: Reconcile vendor statements, proactively resolve billing discrepancies, and maintain audit-ready digital AP records.
• Compliance & Coding: Review invoices to ensure accurate allocation across restricted and unrestricted funds, programs, and codes.
• Month-End & Year-End Support: Perform month-end AP closing duties, prepare accruals, and reconcile the AP sub-ledger to the general ledger. Issue annual Form 1099s to vendors and contractors.
• Audit Support: Provide documentation and schedules for the annual independent financial and Workers' Compensation audits.

Qualifications

• Experience: 5+ years of dedicated, full-cycle Accounts Payable experience. Non-profit experience is highly preferred.
• Education: Associate or Bachelor’s degree in Accounting, Finance, Business, or equivalent working experience.
• Technical Skills: Proficiency with accounting software (Microsoft Dynamics or AP automation tools a plus) and strong Excel skills (VLOOKUPs, pivot tables).
• Core Skills: Solid understanding of fund accounting, internal financial controls, and GAAP. High accuracy, strong communication, and problem-solving abilities.
• Logistics: Valid driver's license, personal auto insurance, vehicle access for business use , and ability to pass background checks.