HR Assistant

Position Summary

The HR Assistant provides administrative support for human resources operations, including recruiting, onboarding, employee records, payroll coordination, and employee communication. This position helps create a welcoming experience for new hires and maintains accurate, confidential personnel information. Experience with Gusto and employee onboarding is helpful.

Essential Duties and Responsibilities

• Coordinate onboarding activities, including new-hire paperwork, orientation scheduling, and follow-up on outstanding documents.

• Enter and update employee information in Gusto or other HR and payroll systems.

• Assist new hires with completing assigned onboarding tasks and accessing employee systems.

• Support recruiting by posting job openings, scheduling interviews, and communicating with candidates.

• Coordinate background checks and track completion of required pre-employment steps.

• Maintain organized and confidential employee files, training records, and policy acknowledgments.

• Track required credentials, licenses, certifications, and expiration dates for clinical and support staff.

• Assist with payroll preparation by reviewing timekeeping information and communicating missing entries or discrepancies to the appropriate supervisor.

• Prepare routine HR correspondence and assist with employment verification requests.

• Track onboarding progress, required training, and outstanding employee documentation.

• Assist with employee changes, including contact information, position updates, and approved pay changes.

• Support offboarding by coordinating paperwork, updating records, and tracking the return of organizational property.

• Respond to routine employee questions and refer sensitive or complex matters to the designated supervisor.

• Assist with HR reports, internal reviews, and administrative projects.

• Handle employee and organizational information with discretion and professionalism.

• Perform other related duties as assigned.

Qualifications

• High school diploma or equivalent required; coursework or an associate degree in Human Resources, Business Administration, or a related field preferred.

• Previous experience in human resources, administrative support, recruiting, or a related role preferred.

• Experience with Gusto and new-hire onboarding is helpful.

• Proficiency in Microsoft Office or Google Workspace.

• Strong organizational skills, attention to detail, and ability to manage multiple priorities.

• Clear written and verbal communication skills.

• Ability to maintain confidentiality and exercise sound judgment.

• A professional, approachable manner when working with employees and applicants.

• Experience in behavioral health or healthcare administration is a plus.

Core Competencies

• Organization and accurate recordkeeping.

• Confidentiality and professionalism.

• Employee service and communication.

• Follow-through and time management.

• Teamwork and adaptability.

Work Environment and Physical Requirements

This position primarily works in an office setting and involves computer use, telephone communication, and maintaining electronic and paper records. Essential duties may be performed with or without reasonable accommodation.