1st Impressions Coordinator (Administrative Assistant)

Job description

Essential Responsibilities
• Maintain certain confidential records. (As assigned by Prezi/CBD).
• Receive and separate incoming mail.
• Distribute incoming and outgoing mail.
• Assist in ordering supplies.
• Receive Community guests and act as liaison for the President, CBD, department heads and others.
• Run errands outside the Community, especially the post office and bank as assigned.
• Set up and maintain files.
• Answer phones and keep log as directed.
• Assist bookkeeper with billing.
• Maintain receipts register and cash receipt book.
• Maintain confidentiality of all pertinent personnel information in accordance with the Privacy Act, as well as established personnel policies governing the release of information.
• Develop, implement, and maintain an adequate personnel-filing system.
• Type documents, reports, letters, etc.
• Create and maintain an atmosphere of warmth, optimism and interest in the needs of residents, families, visitors and coworkers.
• Recognize, respond and/or report resident emergency immediately.
• Maintain strict confidentiality on all Community data.
• Communicate with and support residents, families, visitors, etc.
• Maintain the privacy of records, conditions and other information relating to residents, team members, and the Community.
• Perform other related duties as assigned by the President or CBD