Administrative Project Specialist

Job Description

Job Description

Bring your organizational skills and attention to detail to a meaningful project supporting local government operations. As an Administrative Project Specialist , you will help improve the accuracy of asset inventory records, create clear procedures, and organize essential documents in SharePoint. This assignment is ideal for someone who enjoys researching information, resolving discrepancies, and building practical processes that help a team stay organized.

Who You’ll Work With

• You will support the Administration and Planning team within a department that serves approximately 600 employees and manages a wide range of assigned assets.
• You will work closely with the administrative team, Purchasing, and approximately 20 key departmental contacts to research records, verify information, and resolve discrepancies.
• Initial training will be provided during the first few days. After training, you will be expected to manage your daily responsibilities independently with minimal supervision.

Major Duties

• Review, clean up, and update asset inventory records to improve their accuracy and completeness.
• Use SAP’s asset inventory functions and Microsoft Excel to research records, compare information, and identify missing or inconsistent data.
• Contact staff to verify asset assignments, locations, and other inventory details.
• Coordinate with departmental contacts and Purchasing to resolve discrepancies and obtain outstanding information.
• Create and update asset inventory procedures and communicate processes clearly to staff.
• Develop organized, easy-to-follow standard operating procedures using Microsoft Word and existing departmental resources.
• Upload, organize, and maintain documents and procedures on the department’s SharePoint site.
• Establish and maintain a monthly process for keeping asset inventory information current.
• Track outstanding questions, follow-up items, and overall project progress through completion.
• Provide progress updates to the Assistant Director of Administration and Planning.
• Identify and escalate issues that require additional guidance or support.

What We’re Looking For

• Experience maintaining asset inventories, reconciling records, or completing comparable administrative data-cleanup projects.
• Proficiency in Microsoft Excel and Word, including organizing data and preparing clear procedural documents.
• Familiarity with organizing and maintaining documents in SharePoint.
• Strong attention to detail and the ability to recognize and resolve inconsistencies.
• Strong follow-through and professional communication skills when requesting information from multiple staff members.
• Ability to organize priorities, track unresolved items, and complete work independently with minimal supervision.
• Ability to learn departmental systems and procedures following initial training.

Preferred Experience

• Experience using SAP for asset inventory or records research.
• Experience writing or updating standard operating procedures.
• Experience supporting government operations, purchasing, or departmental asset management.
• Experience managing a records-cleanup project from its initial review through completion and ongoing maintenance.

What Success Looks Like

• Asset inventory records are accurate, complete, and current.
• Missing or conflicting information is followed up on and resolved promptly.
• Procedures are clear, practical, and easy for staff to follow.
• SharePoint documentation is organized and accessible.
• A reliable monthly maintenance process is established to help the department keep its records current.

Exciting Opportunity Details

• Assignment dates: November 2, 2026–April 30, 2027.
• Schedule: Flexible scheduling within the department’s 7:00 a.m.–5:00 p.m. business window, with required core hours coordinated with the supervisor.
• Work arrangement: The position is based at the department’s Austin office. Occasional remote work may be permitted based on project needs and supervisor approval, with the possibility of increased flexibility over time.
• Pay rate: $34/hr

The Peak Performers Difference

• Comprehensive medical, dental, and vision insurance coverage is available beginning the first day of the month following 60 days of employment.
• Employees may participate in a 403(b) retirement plan.
• Qualified applicants with chronic medical conditions and/or disabilities receive priority placement.
• Weekly pay through direct deposit.
• In business since 1994 with thousands of successful job placements.

All employment offers are contingent upon the successful completion of a pre-employment criminal background check in compliance with applicable federal, state, and local laws.

Applicants for employment with Peak Performers must possess work authorization that does not require visa sponsorship now or in the future.

Peak Performers is an equal opportunity employer and considers all applicants without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability, or any other characteristic protected by law. Peak Performers does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services.

Custom Job ID: 27-TX-PO3094