Senior HRIS Specialist

Job DetailsLevel: SeniorJob Location: Maple Grove Office - Maple Grove, MN 55369Position Type: Full TimeEducation Level: 4 Year DegreeSalary Range: $85,000.00 - $120,000.00 Salary/yearJob Category: Human Resources Gradian is an engineering-led, full-line thermal solutions partner serving data center and other mission-critical, commercial, and industrial markets. Headquartered in Maple Grove, MN, with additional facilities across North America, we design and manufacture liquid cooling systems, air handling equipment, heat rejection units, and modular, factory-assembled thermal management solutions. Gradian was founded through the unification of four complementary, established brands: MAS HVAC, Daedex, DeepCoolAI, and EcoChillers. Together, we act as a single-source provider, deploying cooling technologies as scalable systems optimized for efficiency, spatial constraints, and overall performance. With a vertically integrated engineering and manufacturing model, we pair rapid design turnaround with precision fabrication, so customers can move faster on complex projects where reliability, timeline, and quality all matter. Why work here At Gradian, you'll work alongside others who get genuinely fired up by complex problems, see your work go from first sketch to job site in weeks, not years, and know that while we're developing the technologies critical for AI infrastructure to scale, our culture remains people-first by design. It is core to our identity that we operate as one team - driving to win together, energizing others, and building lasting relationships that make the work fun and rewarding. Position Summary The Sr. HRIS Specialist is responsible for the administration, configuration, and continuous enablement of the organization's HRIS platform (Paycom), ensuring the system fully supports HR data integrity and end-to-end HR processes. This role partners closely with Talent Management, Recruiting, Payroll, and Benefits to optimize how each function uses Paycom, translating each team's strategic goals into effective system configuration, workflows, and self-service experiences. This is an execution and enablement role: the Sr. HRIS Specialist is not responsible for setting HR strategy but serves as the subject-matter expert who advises functional leaders on how to best use the system to achieve their goals and deliver a seamless experience for employees and managers. Key Responsibilities HRIS System Administration & Data Integrity Serve as the primary system administrator for Paycom, ensuring accurate configuration across all HR data modules. Maintain data integrity, security, and compliance across employee records, organizational structures, and system permissions. Monitor system updates/releases from Paycom and assess impact on current configuration and workflows. Troubleshoot system issues, manage support tickets, and serve as the primary liaison with Paycom support. Talent Management Enablement Partner with the Talent Manager to configure, enhance, and maintain performance management, goal planning, and succession planning tools within Paycom. Advise the Talent Manager on system capabilities and best practices to translate talent strategy into functional workflows. Build and test performance review cycles, goal-tracking workflows, and succession planning frameworks within the system. Recruiting & Onboarding Workflow Partner with Recruiting to ensure proper configuration and flow of requisitions from creation through candidate hiring and onboarding. Advise Recruiting leadership on system functionality to optimize requisition approvals, candidate pipelines, and hire-to-onboard handoffs. Troubleshoot workflow breakdowns between recruiting, onboarding, and core HR data. Payroll & Benefits Integration Collaborate with Payroll and Benefits teams to ensure system configuration supports a seamless, error-free employee experience across pay, deductions, and benefits elections. Identify and resolve data flow issues between HR, payroll, and benefits modules. Advise Payroll and Benefits leaders on system tools available to reduce manual work and improve accuracy. LMS & Survey Enablement Support configuration and enablement of the Learning Management System (LMS) module within Paycom, including course assignment, tracking, and reporting. Enable and configure employee survey tools, including distribution, tracking, and reporting functionality. Employee & Manager Self-Service Design, build, and implement Employee Self-Service (ESS) and Manager Self-Service (MSS) functionality. Ensure self-service tools are intuitive, accurate, and aligned to each department's process needs. Partner with HR and IT to train end users and drive adoption of self-service tools. Cross-Functional Advisory Act as a trusted system advisor to HR functional leaders (Talent, Recruiting, Payroll, Benefits), translating their strategic goals into practical system solutions. Recommend system configurations, workflows, and process improvements that enhance the end-user (employee and manager) experience. Document system configurations, workflows, and standard operating procedures. Qualifications Required 4-6+ years of experience administering an HRIS platform (Paycom experience strongly preferred). Demonstrated experience configuring and supporting multiple HR modules (e.g., performance management, recruiting/ATS, payroll, benefits, LMS, ESS/MSS). Strong understanding of HR processes and how they translate into system workflows. Excellent cross-functional collaboration and communication skills; comfortable advising leaders without owning the underlying strategy. Strong analytical and troubleshooting skills with high attention to data accuracy. Preferred Experience supporting succession planning or goal-setting system builds. Experience with survey tool administration (e.g., engagement surveys) within an HRIS. Project management experience for system rollouts or enhancements. Education Bachelor's degree in Human Resources, Business, Information Systems, or related field, or equivalent experience. Core Competencies System configuration & technical troubleshooting Cross-functional partnership and consultative advising Process documentation and workflow design Data integrity and confidentiality End-user experience mindset (employee/manager-first thinking) Note: This role is intentionally scoped as an enablement/execution function. Strategic ownership of talent, recruiting, payroll, benefits, and learning programs remains with the respective functional leaders; the Sr. HRIS Specialist's role is to advise on and build the system solutions that bring those strategies to life. Benefits Medical, vision, and dental plans Short-term and long-term disability insurance Group term life insurance coverage HSA, FSA, and Dependent Care plans available 8 paid holidays, 4 floating holidays, and generous PTO policy 401k matching Company paid events Annual safety shoe allowance Education assistance program EEO Statement Gradian Thermal Solutions is committed to creating a diverse and inclusive workplace where all individuals are treated with respect and dignity. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, veteran status, political affiliation, or any other legally protected status. Employment decisions at Gradian are based on merit, qualifications, and business needs. We prohibit discrimination and harassment of any kind and actively promote a culture of fairness, equity, and opportunity. We also provide reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs, practices, or observances, in accordance with applicable laws. #J-18808-Ljbffr