* Manufacturing Office Administrator / Coordinator

Job Description

Job Description

Manufacturing Office Administrator / Coordinator
Pay: Up to $25 per hour
Shift: Daylight
6 month contract position with possibility of conversion

TOPS Staffing is hiring a Manufacturing Office Administrator / Operations Coordinator for a professional manufacturing environment. This is a hands-on administrative position that plays an important role in keeping customer orders, purchasing, production, shipping, invoicing, and day-to-day office operations organized and moving forward.
The ideal candidate has 2–5 years of administrative experience in a manufacturing or professional office environment and is comfortable communicating with customers, vendors, production employees, and management.

What You'll Do

• Receive customer purchase orders and enter orders into the ERP/MRP system
• Review vendor packing lists, match them to purchase orders, and process receipts
• Issue parts to production and generate manufacturing work orders
• Prepare shipping documents and coordinate carriers for completed orders
• Prepare and issue customer invoices after shipments
• Process purchase orders and shipments through ERP/MRP and other business systems
• Assist with accounts payable, accounts receivable, and basic bookkeeping activities
• Track vendor and customer payments and maintain accurate records
• Work with Finance and HR to complete day-to-day business activities
• Answer and direct incoming phone calls professionally
• Manage incoming and outgoing mail and general email inquiries
• Greet visitors and direct them to the appropriate personnel
• Maintain customer, vendor, and general business files
• Review employee timecards and enter information for payroll processing
• Order office supplies and assist with utility and business service accounts
• Coordinate meetings, appointments, travel plans, agendas, and office resources
• Provide general administrative support to management and the organization

What We're Looking For

• 2–5 years of administrative experience, preferably in a manufacturing or professional office environment
• Strong communication skills, both written and verbal
• Professional and friendly customer service skills
• Experience working directly with customers and vendors
• Strong organizational and time-management skills
• Ability to manage multiple priorities and work with a sense of urgency
• Strong attention to detail and accuracy
• Comfortable handling confidential and sensitive information
• Experience with Microsoft Office, including Word, Excel, and Outlook
• Basic understanding of accounting and bookkeeping practices
• Experience with accounts payable, accounts receivable, or basic financial reporting is a plus
• Previous experience with an ERP/MRP system is preferred, but the ability to learn new systems is important
• Positive, respectful attitude and the ability to work well with others
• Ability to prioritize work independently and adapt to changing needs

Why Consider This Opportunity?

• Competitive pay based on experience
• Daylight shift
• Stable professional manufacturing environment
• Variety in your day — customer service, production support, purchasing, shipping, invoicing, and general administration
• Opportunity to work closely with multiple departments and management
• Position where your organization and communication skills have a direct impact on the operation

If you're an organized, dependable administrative professional who enjoys a fast-paced manufacturing environment and likes being the person who keeps things moving, apply today!