Office Administrator (Part-Time / Flexible Hours)

Job Description

Job Description

Description:

East Coast Metrology, a division of In-Place Machining Company, located in Topsfield, MA provides precision measurement and calibration services to a wide range of industries. As a division of In-Place Machining Company, we support complex, high-value projects for clients who rely on accuracy, responsiveness, and engineering expertise.

We are seeking a reliable and detail-oriented Office Administrator to support our growing team. This role is ideal for someone with strong administrative or accounting experience who is looking for flexible, family-friendly hours in a local office environment.

Requirements

We are seeking a highly organized and detail-oriented professional to support our administrative and accounting operations. This role is ideal for someone who enjoys being the backbone of daily office functions and is interested in growing into broader accounting responsibilities over time. The right candidate may be slightly overqualified for a traditional administrative position and eager for a role with long-term growth potential.

Key Responsibilities

• Assist with onboarding new clients, including vendor approvals, Certificates of Insurance (COIs), W-9s, and related documentation
• Support Accounts Receivable activities, including invoicing assistance and collections follow-up
• Assist with intercompany and field invoicing
• Answer incoming phone calls and oversee front desk/reception duties
• Order, track, and maintain office supplies
• Coordinate shipping and receiving activities
• Process purchase orders and assist with scheduling as needed
• Support client and vendor communications, including required forms, surveys, and documentation

Growth Opportunity

This position offers a clear opportunity to gradually expand into additional accounting responsibilities, including payment logging, deposits, and AR/AP functions. As part of a planned transition within the team, this role has the potential to evolve into full-time employment for the right individual.

Why Join Us?

• Opportunity to grow into an accounting-focused role
• Collaborative and supportive team environment
• Meaningful exposure to core business operations
• Long-term career potential within a growing organization