Accounts Payable Accountant

Accounts Payable Accountant

Reports To: Controller (Day-to-day guidance provided by Senior AP Accountant)

Status: Full-time Exempt

Location: Los Angeles (Little Tokyo Office)

Hours of Operation: Monday Friday (one day in office)

Salary Range: $75,000.00 $85,000.00 (based on experience and qualifications)

Who We Are

In 1922, Woodcraft Rangers opened its doors in Los Angeles and began its mission of guiding young people as they explore pathways to purposeful lives. As a progressive organization, Woodcraft has always been responsive to the evolving needs of the communities served, and is notably inclusive, youth-led, and rooted in the Woodcraft Way, a holistic framework that develops body, mind, spirit, and service. Continuously at the forefront of expanded learning opportunities, Woodcraft Rangers has a rich history of making a significant impact in the greater Los Angeles area, believing that all youth are innately good, deserve the opportunity to realize their full potential, and should be an active participant in defining their own path.

What We Do

Woodcraft Rangers provides TK-12 expanded learning programs, including before and after school, specialty enrichment, and summer learning. In the past few years, Woodcraft has expanded its menu of services beyond traditional afterschool programs and summer camps to include early learning, environmental and social justice, college access, and inclusion services for youth with intellectual and developmental disabilities. Additionally, we offer LifeCraft, a college and career advancement program to support the development of approximately 2,000 staff. Today, Woodcraft Rangers serves more than 30,000 youth ages 4 to 18 each year across 150 plus Title I schools in Los Angeles, San Bernardino, and Riverside counties, and continues to expand its reach.

Ideal Candidate

The ideal AP Accountant is a detail-oriented, dependable accounting professional who takes ownership of their work and understands that accuracy in every transaction directly supports Woodcraft Rangers' ability to serve youth across Los Angeles. They are comfortable in a fast-paced, high-volume environment, eager to learn, and receptive to feedback and mentorship. They bring a strong work ethic, a collaborative spirit, and a genuine commitment to doing the work right every time.

Why Work for Woodcraft Rangers

• Competitive salary commensurate with experience and qualifications
• Paid vacation & sick time generous time off to recharge
• Lifecraft program free college & career advancement for all staff
• Upward mobility promote-from-within culture
• Health, dental & vision comprehensive benefits coverage
• 403(b) retirement plan invest in your future
• Pet insurance because your whole family matters
• Mission-driven work impact 30,000+ young people annually

Role Overview

We are seeking a motivated and detail-focused Accounts Payable Accountant to join the Finance & Accounting team at Woodcraft Rangers. This role is responsible for the accurate and timely processing of vendor invoices, expense reimbursements, and disbursements in support of the organization's mission.

The AP Accountant works closely with the Senior AP Accountant and operates within the organization's AP systems and policies to ensure every outgoing payment is properly documented, coded, and approved. This is a great opportunity for an accounting professional looking to grow their skills in a mission-driven nonprofit environment.

Responsibilities

Invoice Processing & Payment Support

• Receive, review, and process vendor invoices, ensuring proper documentation, authorization, and approval prior to payment
• Code invoices accurately to the appropriate cost center, program, grant, or fund per the organization's chart of accounts
• Enter and submit invoices through Bill.com in accordance with established workflows and approval routing
• Monitor the AP inbox and Bill.com queue to ensure invoices are received and processed in a timely manner
• Prepare and process check runs, ACH payments, and other disbursements as directed
• Match purchase orders, receiving documents, and invoices (three-way match) where applicable

Vendor & Record Management

• Maintain accurate and up-to-date vendor records, including W-9s, contact information, and payment preferences
• Communicate with vendors to resolve invoice discrepancies, missing documentation, or payment inquiries in a timely and professional manner
• Assist with year-end 1099 preparation by ensuring vendor tax information is complete and accurate
• File and organize AP documentation in accordance with the department's recordkeeping standards

Expense Reimbursements & Policy Compliance

• Process employee expense reimbursement requests, verifying receipts, proper coding, and policy compliance prior to submission for approval
• Flag missing documentation, policy exceptions, or unapproved expenses to the Senior AP Accountant for review
• Apply organizational spending policies consistently across all reimbursement requests
• Support corporate credit card reconciliation processes by following up with cardholders on outstanding receipts and coding questions

Month-End & Close Support

• Support month-end close activities including AP aging review, accrual preparation, and vendor statement reconciliations
• Ensure all invoices for the period are entered and approved by established close deadlines
• Assist with reconciliation of the AP subledger to the general ledger
• Respond promptly to requests from the Senior AP Accountant or Controller during close and audit periods

Continuous Learning & Team Collaboration

• Actively receive and apply coaching and feedback from the Senior AP Accountant to improve accuracy and efficiency
• Participate in AP process improvement initiatives and provide input on day-to-day workflow challenges
• Maintain familiarity with current AP SOPs, desktop manuals, and policy updates as issued by the Compliance Accountant
• Collaborate with colleagues across the Finance & Accounting team to support organizational goals and department priorities

Qualifications/Skills: Required

Education & Experience

• 24 years of accounts payable or general accounting experience

Technical Skills

• Working knowledge of AP processes and best practices
• Experience with accounting software (e.g., NetSuite, Sage Intacct, QuickBooks)
• Proficiency in Microsoft Excel and standard office software
• Familiarity with Bill.com or willingness to learn quickly

Core Competencies

• High attention to detail with a zero-tolerance mindset for errors
• Strong time management skills and ability to meet recurring deadlines
• Dependable, accountable, and team-oriented
• Open to feedback and actively invested in professional growth
• Clear written and verbal communication skills
• Genuine commitment to the mission of Woodcraft Rangers

Preferred

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field
• Experience with Bill.com or similar AP automation tools
• Nonprofit or fund accounting experience

Physical Demands

In compliance with the Americans with Disabilities Act (ADA), the following physical demands may be essential for the effective performance of this position. Reasonable accommodation will be considered to enable individuals with disabilities to perform these essential functions:

• Frequent sitting and use of computer workstation during working hours
• The ability to travel across the Greater Los Angeles area, using either a car or public transportation, as needed
• Regular use of hands for various tasks, such as operating a computer and handling objects, is essential
• Must be able to occasionally lift/move up to 20 pounds
• Reasonable accommodation is available for individuals with disabilities

Work Environment

We are committed