Transportation Supervisor

Transportation Supervisor

Under minimal supervision, organize and conduct the routine work activities of the transportation department and provide clerical services to the director of transportation.

Transportation Supervisor

Reports to: Transportation Coordinator

Date Revised: April 2026

Dept./School: Transportation

Education/Certification:

High school diploma or GED

Clear and valid Texas commercial driver's license with Passenger (P) and School Bus (S) endorsements

Special Knowledge/Skills:

Proficient keyboarding, data entry, word processing, and file maintenance skills

Knowledge of correct English usage, grammar, spelling, and punctuation

Knowledge of basic bookkeeping principals

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to prioritize workflow to address the multiple needs of the supervisor or department

Ability to multi-task numerous complex administrative activities

Strong organizational, communication, and interpersonal skills

Experience:

3 years secretarial experience, preferably in public education environment

3 years bus driving experience

Records, Reports, and Correspondence

1. Prepare correspondence, memorandums, forms, requisitions, and reports for the director and other transportation department staff.
2. Receive and process work orders.
3. Compile maintain, and file all reports, records, and other documents as required including bus incident reports, trip forms, and student records.
4. Set up and maintain secure convenience files on all department employees in accordance with state, federal, and district requirements. Coordinate file maintenance schedules with central office.

Phones

1. Answer incoming calls, take messages, and route them to appropriate staff. Handle questions and requests falling within level of responsibility

Accounting

1. Perform routine bookkeeping tasks and maintain department budget records in an accurate manner including calculating trip tickets and billing appropriate department or campus for payment.
2. Order office supplies for department. Prepare purchase orders and payment authorizations as directed.
3. Compile and report time records, including leave requests and reports. Prepare payroll data on department employees.

Other

1. Welcome all visitors and handle their requests or refer them to appropriate personnel. Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.
2. Maintain a calendar of department activities and staff schedules and make appointments as required. Make meeting arrangements including arranging and setting up facilities and equipment and preparing materials.
3. Maintain confidentiality of information.
4. Follow district safety protocols and emergency procedures.
5. Operate bus as needed
6. All other duties as assigned

Supervise, evaluate, and recommend the hiring and firing of shop foreman, dispatcher, routing coordinator, parts manager, bus drivers, and bus monitors.

Tools/Equipment Used: Standard office equipment including computer and peripherals; district vehicle; school bus

Posture: Prolonged sitting; frequent standing, kneeling/squatting, bending/stooping, pushing/pulling, and twisting

Motion: Frequent walking; regular grasping/squeezing, wrist flexion/extension, and reaching; regular driving

Lifting: Regular light lifting and carrying (less than 15 pounds)

Environment: Work outside and inside, on slippery or uneven walking surfaces; frequent exposure to extreme hot and cold temperatures, dust, noise, vibration; exposure to chemical hazards; work around vehicles and machinery with moving parts; regularly work irregular hours; occasional prolonged hours; frequent districtwide travel; occasional statewide travel

Mental Demands: Maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.