Sr Service Coordinator (Commercial HVAC)

This Jobot Job is hosted by: Jeremy Lee Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume. Salary: $85,000 - $95,000 per year A bit about us: We are a reputable commercial contractor with over 30 years of experience in the mechanical services industry. We are committed to delivering exceptional service and innovative solutions to our clients, focusing on quality and customer satisfaction. Our team of dedicated professionals works collaboratively to ensure smooth operations and successful project execution. As a mid-sized company, we value our employees and provide a supportive work environment that fosters professional growth, competitive compensation, and comprehensive benefits. Why join us? Competitive pay ($85k-$95k DOE) Health, dental, and vision insurance Company paid life insurance Paid time off/ Holidays Retirement savings Job Details We are seeking a Senior Service Coordinator to play a central role in supporting the daily operations of our Service Department. This position is crucial for enhancing customer communication, coordinating technician dispatch, and providing billing support. You will ensure efficient scheduling, maintain clear communication with customers, and accurately process completed work through invoicing. As a key point of coordination between customers, field personnel, and internal teams, your strong organizational skills, attention to detail, and dependable follow-through will help drive our service excellence. Responsibilities: Coordinate incoming service requests and respond to customer calls and emails in a timely and professional manner. Dispatch technicians for service calls based on operational priorities and maintain communication with customers regarding service status and job progress. Monitor open calls and work orders daily to ensure timely scheduling, completion, and closeout, escalating issues as needed. Review and manage work orders for accuracy, completeness, and documentation to support billing processes. Create invoices for completed work and assist with prebilling reviews to ensure prompt closure of work orders. Maintain accurate records within service software and support documentation and workflow tracking related to service activity. Qualifications: High school diploma or equivalent 3+ years of experience in service coordination, dispatching, scheduling, billing, or administrative support, preferably in construction, mechanical, HVAC, or plumbing environments. Proficient in Microsoft Office and service management or ERP software, ideally BuildOps. Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy