Accounts Payable & Administrative Clerk

Job Description

Job Description

Accounts Payable & Administrative Clerk

Roberts Truck Center of Texas – Albuquerque, NM
Full-Time

Roberts Truck Center of Texas, a locally owned heavy-duty truck dealership that has been in business for more than 45 years, is seeking a dependable and detail-oriented individual to join our Amarillo team as a full-time Accounts Payable & Administrative Clerk .

This position combines Accounts Payable responsibilities with front-office and administrative support. The ideal candidate will be highly organized, comfortable working in a fast-paced environment, able to manage multiple priorities, and provide professional service to customers, vendors, and employees.

Job Duties & ResponsibilitiesAccounts Payable

• Properly classifies invoices to correct GL account for multiple Vendors.
• Research and validate all incoming invoices before data entry and payment processes.
• Reconcile vendor statements and request any missing invoices from vendors.
• Insures that proper authorization for invoice payment is received and documented.
• Performs data entry for coded invoices into Accounts Payable accounting system
• Performs check writing/disbursement responsibilities.
• Files all necessary documentation for Accounts Payable invoices paid.
• Receives, researches, and resolves vendor phone calls.
• Ensure ongoing compliance with all company, department and safety policies and procedures, regulations.
• Perform other duties as assigned by management.

Reception & Administrative Support

• Answer a high volume of incoming calls using a multi-line phone system and route calls to the appropriate department or employee.
• Greet and assist customers, vendors, and visitors in a professional manner.
• Sort, collate, scan, upload, and enter invoices, purchase orders, and other company documents.
• Maintain current vendor insurance documentation and upload records into the company database.
• Prepare daily cash reports and accurately process cash and credit card payments.
• Maintain and file Parts and Service invoice documentation and verify payments have been properly entered prior to filing.
• Assist with credit applications by collecting references, obtaining required information, and ensuring necessary signatures are received.
• Assist with Accounts Receivable and collection efforts as needed.
• Coordinate and organize office supply orders.
• Maintain organized and accurate records and documentation.
• Provide general administrative support to the accounting department and other departments as needed.
• Ensure ongoing compliance with company policies, procedures, and applicable regulations.
• Perform other duties as assigned by management.

Qualifications

• High school diploma or equivalent required; some college coursework in Accounting, Business, Finance, or a related field is preferred.
• Minimum of 2 years of Accounts Payable experience preferred.
• Dealership accounting experience is preferred but not required.
• CDK accounting software experience is preferred.
• Proficiency in Microsoft Excel and Word.
• Basic understanding of accounting principles, General Ledger coding, Accounts Payable, and Accounts Receivable processes.
• Ability to accurately handle cash, credit card payments, invoices, and other financial documentation.
• Strong attention to detail and organizational skills.
• Ability to manage multiple responsibilities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Professional phone etiquette and customer service skills.
• Ability to work effectively with vendors, customers, managers, and employees across multiple locations.
• Ability to take direction and work both independently and as part of a team.
• Proficiency with 10-key/data entry preferred.
• Must be able to successfully complete the company's pre-employment screening requirements.

Experience

• Accounts Payable: 2 years required
• Dealership Accounting: Preferred
• Administrative/Reception Experience: Preferred

Benefits

Roberts Truck Center offers a competitive benefits package, including:

• Medical, Dental, and Vision Insurance
• Vacation and Sick Time
• 401(k) Retirement Plan

Equal Employment Opportunity

Roberts Truck Center of Texas is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, including sexual orientation and gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.