Document Controller

Job Description

Job Description

Job Title: Veeva Documentation Specialist

Job Description

This role supports document management and controlled documentation across the full lifecycle of pharmaceutical R&D records. You will maintain and enhance electronic documentation systems, with a focus on Veeva, and play a key role in compliance monitoring, audit support, and access control administration. The position offers the opportunity to help design and improve documentation processes as Veeva expands within the organization, rather than simply maintaining existing workflows.

Responsibilities

• Support document management activities, including controlled documentation, revision control, and records management across the document lifecycle.
• Maintain and administer electronic documentation systems, with a particular focus on Veeva-based platforms and processes.
• Monitor compliance with internal procedures and regulatory expectations related to GMP documentation and quality systems.
• Support audits and regulatory requirements by ensuring documentation is complete, accurate, and readily accessible.
• Administer document access controls to maintain integrity, security, and confidentiality of records.
• Help build, configure, and improve Veeva-based documentation processes as the system expands within the organization.
• Develop and maintain document control procedures that align with quality systems and change control requirements.
• Collaborate cross-functionally with science, quality, and operations teams to support documentation needs and workflows.
• Use Microsoft Office tools to prepare, revise, and manage documentation and reports.
• Work independently to prioritize tasks, manage timelines, and ensure documentation deliverables are met.

Essential Skills

• 2–4 years of hands-on experience with Veeva in a documentation or quality systems context.
• Experience supporting controlled documentation systems within a regulated or quality-focused environment.
• Strong skills in Microsoft Office applications for document creation, editing, and management.
• Proven ability to maintain document integrity and confidentiality in electronic documentation systems.
• Experience developing and maintaining document control procedures and workflows.
• Ability to work independently and manage documentation tasks with minimal supervision.
• Strong written communication skills for clear documentation, procedures, and correspondence.
• Familiarity with quality and regulatory environments, including GMP documentation and quality systems.
• Experience with electronic document management systems (EDMS) and electronic documentation platforms.
• Experience in document control, including change control and revision management.

Additional Skills & Qualifications

• Experience as a Veeva Specialist or Veeva Administrator supporting documentation processes.
• Knowledge of GMP documentation practices and pharmaceutical quality systems.
• Understanding of change control principles and their application to document management.
• Comfort working in cross-functional teams that include scientific, quality, and operations stakeholders.
• Interest in building and improving documentation processes, not just maintaining existing systems.
• Ability to adapt to evolving documentation tools and processes as Veeva expands within the organization.

Work Environment

This is a hybrid role with office-based and remote work options, with remote work on Eastern Time considered. You will operate in a pharmaceutical R&D environment, providing office-based documentation and systems support for Veeva and other electronic document management tools. The position involves cross-functional collaboration with science, quality, and operations teams, and offers a long-term assignment of approximately 24 months. The environment emphasizes process development, exposure to pharmaceutical documentation practices, and the opportunity to contribute to the implementation and enhancement of Veeva-based workflows.

This is a Contract position based out of Groton, CT.

The pay range for this position is $30.00 - $38.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Groton,CT.

This position is anticipated to close on Oct 2, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications withoutregard to race, sex, age, color, religion, national origin, veteran status, disability,sexual orientation, gender identity, genetic information or any characteristic protectedby law.

If you would like to request a reasonable accommodation, such as the modification oradjustment of the job application process or interviewing process due to a disability,please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in thecity and county of San Francisco, we will consider for employment qualified applicantswith arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as acondition of employment or continued employment. An employer who violates this lawshall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process,including sourcing, screening, and evaluating candidates. AI helps assess applicationsand qualifications, but final decisions are made by our hiring team. By applying, youacknowledge and agree that your application may be reviewed using AI tools.