Administrative Assistant for Music Ministry

Job Description

Job Description

Salary:

Job Summary

MINIMUM SKILLS AND QUALIFICATIONS

• High school diploma/GED
• Knowledge of administrative procedures; experience in a fine arts or music context is helpful
• Oral and written communication skills and abilities to interact with the public
• Strong computer skills, including the ability to utilize the internet, Microsoft Office applications (Word, Excel, Publisher), and database management software
• Ability to organize multiple tasks and complex projects, often simultaneously
• Desire to serve others
• Ability to be a team player
• As needed, ability to work a flexible schedule
• Experience working with spreadsheets

• Demonstrate talent in the use of creative graphic arts
• Ability to lift five pounds and carry it for up to 50 feet
• Ability to sit for an extended time at a desk

DESIRABLE SKILLS

• Experience in a prior fine arts or music context

• Read and understand music scores
• Understand the role music plays in the Church
• Experience participating in music ministries of the Church

PRIMARY ADMINISTRATIVE RESPONSIBILITIES

• Assisting the Minister of Music with communications (e-mail, phone calls, event marketing, etc.); Utilizing Microsoft Word, Excel, and Publisher to edit and create informative or promotional material; produce mailings throughout the program year; maintain attendance data for all music ensembles
• Maintain 1,200 plus items in music inventory using database management software
• Archive and submit invoices for purchases and musician contracting (with approval of the Minister of Music).
• Organize and coordinate events, logistics, setups, schedules, and persons as requested by the Minister of Music.
• Work on an as-needed basis to assist the Minister of Music with special events/concerts outside of normal office hours.

• Assist the Minister of Music by moving chairs, music stands, and boxes of music on a weekly basis, as well as setups for major events.
• Assist music ministry staff and lay directors as necessary with tasks similar to those listed above (Organist, Contemporary Worship Leader, Friday Singers Director, Children's Choir Directors).
• Other duties as assigned by Minister of Music.

REPORTS TO: Minister of Music

SUPERVISES: N/A