Commercial Real Estate Leasing Manager

Job Description

Job Description

Summary:   

The Real Estate Leasing Manager is an on-site position responsible for overseeing all leasing activity within the Arts District Liberty Station (ADLS) portfolio. This position plays a critical role in maintaining strong occupancy, curating an engaging tenant mix, supporting the mission of ADLS and fostering positive relationships with tenants, brokers, community partners and perspective businesses. This position will serve as primary point of contact for tenants in all lease negotiations (renewals, expansions, and relocations), lease compliance, new tenant orientations, move ins and move outs and maintenance requests.

Essential Duties and Responsibilities

OPERATIONS:

• Responsible for knowing and understanding the terms and requirements of each management and lease contract.
• Market and lease available commercial spaces including retail, office, restaurant, gallery, artist studio, event and creative-used spaces.
• Interpret lease provisions related to operating expenses, maintenance obligations, signage rights, insurance requirements, repair responsibilities, percentage rent provisions and renewal options.
• Develop and maintain relationships with commercial brokers, prospective tenants, local businesses, and community stakeholders.
• Conduct property tours and present available spaces to prospective tenants.
• Respond to leasing inquiries and maintain consistent follow up with prospects.
• Prepare leases, lease proposals, letter of intent, and coordinate lease negotiations with ownership (including renewals, expansions, relocations and amendments).
• Track leasing pipeline activities, prospect status, and market trends.
• Help curate a tenant mix that aligns with the ADLS mission and long-term strategic goals.
• Evaluate prospect tenants based on financial strength, operational viability, compatibility with the project vision.
• Participate in long-term planning decisions regarding repositioning, redevelopment and future leasing initiatives.
• Build and maintain strong professional tenant relationships.
• Assist in preparing leasing brochures, marketing packages and any CoStar listings.
• Maintain accurate leasing files, prospect databases, and reporting systems.
• Prepare periodic leasing reports summarizing occupancy, pipeline activity, expirations and market conditions.
• Prepare all lease abstracts, coordinate with accounting and property management regarding lease administration.
• Assist tenants through on-boarding, move-in coordination, and transition processes.

OPERATIONS – TENANT RELATIONS:

• Serve as primary contact for all maintenance requests and oversee the tenant portal. Work with on-site Engineer to manage and close out all requests.
• Learn and understand the Facilities Manager software within Yardi tenant portal.
• Support positive communication between tenants and ownership.
• Address tenant disputes, complaints, and operational conflicts professionally and diplomatically.
• Regularly and proactively conduct property inspections as requested by Client, REM/SPM, and ensure all appropriate actions are completed, including taking the necessary steps to ensure all spaces, such as vacancies and common areas, are always tour-ready.  
• Make recommendations to REM/SPM regarding property issues.
• This position is generally scheduled Monday through Friday; however, flexibility is essential. Occasional evening and weekend availability will be required to support tenant needs, special events, property operations, and urgent property-related issues. The successful candidate should be responsive and available to address time-sensitive matters as they arise.

FINANCIALS:

• Assist with annual budgeting and revenue forecasting related to leasing activity.  
• Understand tenant operating expense estimates, how expenses are calculated and budgeted.
• As applicable, assist in preparation of monthly financial reports, variance reports and other reports for REM/SPM approval.

OTHER:

• Demonstrate the company’s core values - Integrity, Excellence, Personal Growth, And Teamwork , while maintaining loyalty, confidentiality, and a professionalism in all interactions with coworkers and clients.
• Adhere to company’s highest standards of ethics and the property’s dress codes at all times.
• Complete all daily, monthly and annual deliverables for SPMs review as required.

Education/Experience :

• Minimum of three (3) years real estate management experience
• California Real Estate License (salesperson or Broker) in good standing
• College degree preferred
• Familiarity with lease documents and commercial real estate terminology.
• Highly organized with strong attention to detail and follow-through.
• Excellent interpersonal skills with a problem-solving mindset and ability to troubleshoot
• Excellent customer service and communication skills

Computer Skills:

To perform this job successfully, an individual should be proficient in Word; Excel; Internet software and Outlook.  Experience with Yardi a plus.

Physical Demands:  
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for up to 90% of the time; and extend hands and arms in any direction. 

Meissner Commercial Real Estate Services is an outstanding company specializing in real estate management. Based in San Diego, we are known for surpassing expectations and offering proactive, personalized services to clients across California. Our team of professionals excels in the commercial real estate sector and is always committed to achieving success. We are currently looking for exceptional candidates who thrive in a fast-paced setting and recognize the importance of supporting commercial properties. If you join us, you will be part of an exhilarating journey with a dynamic team that is dedicated to providing excellent service to our clients.

Company Description

Meissner Commercial Real Estate Services is an outstanding company specializing in real estate management. Based in San Diego, we are known for surpassing expectations and offering proactive, personalized services to clients across California. Our team of professionals excels in the commercial real estate sector and is always committed to achieving success. We are currently looking for exceptional candidates who thrive in a fast-paced setting and recognize the importance of supporting commercial properties. If you join us, you will be part of an exhilarating journey with a dynamic team that is dedicated to providing excellent service to our clients.