Administrative Support Specialist III

Position Information Under limited supervision, the Account Clerk III performs the more difficult and specialized clerical accounting duties in the preparation and maintenance of financial and statistical records in a manual or automated environment; explains rules, policies, and operations related to assigned work area; may serve as a lead-worker and provide training and work assignments to a group of fiscal support staff; and performs related work as required. The Account Clerk III is the advanced journey level in the Account Clerk series. Incumbents either act as the lead-worker to a group of fiscal support staff or exercise detailed and complex subject matter knowledge of a specific program area or specialized system inherent to the operations of the department. The Account Clerk differs from the Office Assistant class in that the primary duties of the Account Clerk involve the application of mathematical skills and ability, and the interpretation and application of rules and procedures requiring sustained, frequent, and intensive use of financial, statistical, and numerical data and information. The Office Assistant class performs a wide variety of general office support duties in which the use of mathematical ability is incidental to their primary function and most frequently performed duties. Examples Of Duties Duties may include, but are not limited to, the following: As a lead-worker, instructs employees in the interpretation and application of laws, regulations, policies, and procedures related to fiscal and statistical record-keeping. Acts as a technical resource on more difficult problems or specialized issues. Prioritizes and manages workload distribution; monitors quality and timeliness of unit work; identifies and provides individual instruction to co-workers for work deficiencies; provides feedback to supervisor as requested. Assists the public by answering inquiries about policies and procedures; obtains information, resolves discrepancies or errors, disperses relevant information, or refers clients to the appropriate personnel or location; explains the proper use of forms, documents, and reports. Prepares statistical, fiscal, and case record reports required by state, federal, and local agencies; gathers and arranges information by extracting from source documents or computer reports, and arranges in an understandable, presentable, or prescribed format. Assists with compilation of budget information including work and time records. Receives and verifies bills, invoices, vouchers, purchase orders, claims, and related materials; tabulates amounts; codes data for processing; posts revenue and expenditures to daily journals and control registers; adjusts accounts, proofs and balances total against off-setting total or source materials; traces and corrects errors. Maintains financial, statistical, work, time, payroll information, and case record information. Handles money transactions such as collecting and disbursing monies and other negotiable items related to the department's programs and agency operations; maintains records of receipts; checks, balances, and reconciles cash statements and computerized reports; processes documents such as invoices, purchase orders, and other records. Verifies and processes bank deposits and deposits funds in the appropriate accounts. Writes letters, memos, or documents to correspond with public and private organizations/agencies to obtain or verify information. May operate automated systems to produce notices, checks, graphs, charts, letters, reports, legal documents, spreadsheets, and standardized forms that are required for the maintenance of fiscal and statistical reports. May trouble-shoot problems relating to automated systems. Performs related duties as assigned. Employment Standards Knowledge of: Advanced mathematics and statistics such as complex decimal, fraction, percentage formulas, and statistical calculations. Grammar, vocabulary, spelling, punctuation, and composition. Office and department practices, procedures, programs, services, policies, regulations, and automated systems. Laws, rules, and regulations governing the maintenance of account, fiscal, and case records in the area assigned. Bookkeeping, accounting, and financial auditing procedures. Principles of lead supervision and training. Methods and techniques used in researching, proofing, evaluating, gathering, organizing, and arranging data. Common word processing, spreadsheet, and database software packages. Ability to: Verify, compile, reconcile, and interpret more difficult and complex financial and statistical data. Make arithmetic computations with speed and accuracy. Calculate solutions to math problems including addition, subtraction, division, multiplication, percentages, decimals, and fractions. Lead and train subordinate employees on laws, rules, regulations, and office procedures. Read and understand specific rules, codes, regulations, procedures, policies, and precedents. Communicate information effectively and orally to a wide variety of people. Compose reports and correspondence (e.g., letters, memorandums) using appropriate grammar and spelling. Compile multiple pieces of information clearly and concisely into an organized and understandable written report/document. Research, proof, evaluate, gather, organize, and arrange a diversity of information. Maintain journals, ledgers, and complex accounting and case records. Minimum Qualifications Two (2) years of full-time clerical accounting experience performing fiscal or statistical work in an office environment, with one (1) year of full-time experience at the journey level.* *Thirty (30) semester units or forty-five (45) quarter units that included coursework in basic financial and statistical recordkeeping practices and procedures; mathematics such as addition, subtraction, multiplication, division, decimals, fractions, and percentages; or computer applications and spreadsheet software may be substituted for up to one year of qualifying experience. Qualifying experience or education may be combined in order to meet the above requirements. When combining education and experience; fifteen (15) semester units or twenty-two and one-half (22.5) quarter units equals six months of experience. Supplemental Information Examination Information Training & Experience Examination Weighted 100% The Training & Experience Examination is designed to elicit a range of specific information regarding each candidate's knowledge, skill, abilities, and potential to effectively perform the duties relative to the classification. Responses to the questionnaire will be assessed based on pre-determined rating criteria. All applicants must complete the entire examination to receive a score. In order to obtain a position on the eligible list, candidates must receive a minimum rating of 70% on the examination. Examination administration and processing time is approximately two weeks after the closing date of the job bulletin. If conditions warrant, an Experience and Education examination may be conducted in lieu of the Training and Experience Examination. Please review the Experience and Education examination information below: Education & Experience Examination Weighted 100% The Education & Experience examination is based solely upon information provided from the application and supplemental information (e.g., resumes, transcripts). Information provided from the application and supplemental information will be assessed compared to a standard developed in relation to the elements of the. Special care should be taken to submitting a complete description of your education and experience relevant to the typical tasks, scope, and minimum qualifications stated on this bulletin. Supplemental information will be accepted, but competitors should read this bulletin carefully to determine what kind of information will be useful to those individuals completing the evaluation. In order to obtain a position on the eligible list, candidates must receive a minimum rating of 70% on the examination. Examination administration and processing time is approximately two weeks after the closing date of the job bulletin. Eligible List Information A departmental open eligible list will be established for the county of Lassen. The list will be utilized for 12 months after it is established unless the needs of the service and conditions of the list warrant a change in this period. Retest Period Once you have taken the examination, you may not retest for SIX (6) MONTHS from the established eligibility date. Special Testing Arrangements Special testing arrangements may be made to accommodate applicants for disability, military, or religious reasons. If you require such arrangements, please contact CalHR at View email address on click.appcast.io or View phone number on click.appcast.io upon notification that your application has been approved. Documentation from medical, military, school or church officials outlining the accommodation request must be received by our office a minimum of five business days prior to a scheduled examination. Education Documents If you are using education to meet the minimum qualifications, you must attach your transcripts to your application. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units