WHS HOSA Advisor

WHITEFISH SCHOOL DISTRICT

POSITION DESCRIPTION

AREA: Chapter Advisor - HOSA - Future Health Professionals

REPORTS TO: Activities Director and Principal and/or Superintendent

SUMMARY OF ASSIGNMENT:


The Head Advisor is responsible for directing a total program while providing instruction in fundamental skills, strategy, and physical/professional training. Beyond a degree of individual and team success, the advisor must foster moral values, pride of accomplishment, and self-discipline in student participants. HOSA is a student-led member organization providing opportunities for members to develop, practice, and refine their academic, technical, leadership, and teamwork skills to achieve a seamless transition from education to health professions. All programs must be operated within the policies of the School Board and District Administration.

MINIMUM QUALIFICATIONS:

• Education: High school diploma or equivalent.
• Certifications: Ability to obtain a certified First Aid and CPR card with AED training.
• Compliance: Must meet all district/state requirements and complete all required compliance education training and specific rules clinics on time.

PREFERRED QUALIFICATIONS:

• Valid Montana teacher certification and employment within the Whitefish School District (specifically as a science teacher, health education/PE teacher, or nurse at Whitefish High School).
• Previous successful coaching or competition experience in the assigned activity, including previous successful experience related to health sciences.
• Ability to handle stressful situations and maintain confidentiality regarding student and employment matters.

JOB RESPONSIBILITIES (including but not limited to):

Program & Staff Leadership

• Philosophy & Strategy: Establishes the fundamental philosophy, technical skills, and instructional techniques for the entire program.
• Student-Led Guidance: Assists student leaders in establishing a Program of Work (activities, projects, and events), identifying implementation resources, and carrying out leadership responsibilities.
• Meeting Supervision: Provides supervision for student-led business meetings and educational programs, and encourages student leader participation in the Fall Leadership conference and state officer communications.
• Professional Development: Encourages professional growth through clinic attendance and the study of new theories/procedures.
• Chain of Command: Operates within the administrative line of command, referring all requests or grievances through the Activities Director and Principal.

Administrative & Financial Management

• Budgeting: Participates in the annual budget process and is strictly responsible for operating within approved appropriations. Provides guidance for fund-raising activities and supervises the financial handlings of the chapter.
• Affiliation & Registration: Completes state/national member affiliation processes and registration for the annual state leadership conference.
• Scheduling & Logistics: Assists the Activities Director in scheduling contests/events, facilities, and transportation (including tournaments, conferences, and special events).
• Compliance Documentation: Ensures all participants meet eligibility requirements, including paid activity fees, current physical examinations, insurance coverage, concussion awareness, and drug testing consent prior to the first practice/meeting. Distributes and maintains records of official HOSA and school district permission and medical release forms.
• Inventory & Equipment: Responsible for marking, issuing, storing, and reconditioning all equipment and competitive materials. Conducts annual inventories and holds students accountable for lost or damaged school property.
• Facility Oversight: Examines facilities before and after use for safety and hygiene; ensures the building is secured (lights, locks, windows) by being the last to leave.

Student Welfare & Conduct

• Supervision & Safety: Provides constant supervision and safeguards by being present at all practices, contests/meetings, and during all travel (including strict discipline in facilities, hotels, restaurants, and on buses).
• Academic & Moral Growth: Monitors student-athletes'/participants' grades and conduct; fosters moral values, pride of accomplishment, and self-discipline. Models professionalism and encourages students to exhibit professional communication and behavior.
• Competitive & Career Guidance: Provides guidance in the selection of competitive events, career exploration, and community service projects.
• Injury Management: Completes formal reports for all injuries and maintains immediate communication with the athletic trainer and Activities Director.
• Future Planning: Assists students in their college or advanced educational selections and recruitment processes.

Compliance & Regulations

• Governing Bodies: Operates the program in strict accordance with State and National HOSA guidelines, School Board policies, and District Administration.
• Mandatory Training: Maintains valid First Aid/CPR/AED certification and completes all required training, association modules, and specific clinics on time.
• Rules Interpretation: Maintains thorough knowledge of state, league, and national regulations and interprets them consistently for staff, parents, and students.

Public Relations & Recruitment

• Communication: Organizes parent meetings and maintains positive relationships with the news media. Inform school administration, community, and state advisors of the Chapter's achievements.
• Internal Recruitment: Promotes the program within the school to recruit non-participating students.
• Community Outreach: Fosters strong relationships with youth feeder programs; remains visible at youth events to provide oversight and ensure the long-term success of the K-12 pipeline.
• Media Management: Ensures the quality and validity of all oral or written releases to local media regarding results and program information.

WORK ENVIRONMENT:


The employee constantly works around others, works with the public, and works inside and outside. The noise level in the work environment varies, but is frequently loud. The employee must be able to meet deadlines with severe time constraints.


PHYSICAL DEMANDS:


The employee is frequently required to walk and continuously required to stand. The employee will frequently bend or twist at the neck and waist while performing the duties of this position. The employee will occasionally be required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee continuously uses hand strength to grasp tools. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this position include close vision, depth perception, and peripheral vision.


MENTAL/MOTOR DEMANDS:


While performing the duties of this job, the employee rarely performs routine work. The employee exercises flexibility (ability to shift from one task to another). Guidance and reinforcement are infrequently available. The employee frequently works within time constraints and must maintain attentiveness intensity. The employee is frequently involved in social interactions which require oral and written communication. Reasoning and exercising judgment are constantly used/required on the job.


The physical demands, work-environment characteristics, and mental/motor demands described within this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations shall be made to enable individuals with disabilities to perform the essential functions.


TERMS OF EMPLOYMENT AND EVALUATION:

• Terms: Salary, benefits, and working conditions are determined by District Policy, Federal and State Law, and available funding.
• Evaluation: Performance is evaluated per the Master Agreement and/or the coaching/athletic handbook.

For those classified employees employed under a written contract for a specified term, nothing contained in this job description shall create a property right beyond the specified duration of the employment contract.

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