Warehouse Admin

Job Description

Job Description

TITLE : Warehouse Admin

DEPARTMENT :  Warehouse

REPORTS TO : Depot Supervisor

Position Summary:

This position will be responsible for administration duties related to invoice processing, carrier bill of lading, stock receipt process, bin location changes, etc.

Essential Functions:

·        Oversee the check-in of all drivers.

·        Prepares bills of lading; checks items to be shipped against work orders to ascertain that quantities, destination, and routing are correct.

·        Schedule pick-ups with freight carriers per company’s specifications and monitors to ensure pick-up and delivery deadlines are met.

·        Compares cost and transit times from different carriers & chooses the most affordable/reliable carrier. Consolidating freight.

·        Provide truckers with the necessary information and paperwork for the pick-up of these orders.

·        Communicates with sales regarding changes or delays in schedules.

·        Make certain that that shipping clerk(s) coordinate with the dock and the drivers what door they will be loading product in.

·        Coordinate with certain carriers that have drop trailers informing them of trailer number, seal number and paperwork procedure.

·        Ensure all paperwork is properly signed by truck driver.

·        Close loads in the system.

·        Traces lost shipments and/or customer claims of lost shipments, initiates proof of delivery documents.

·        Communicate customer problems, leads, and inquiries to the appropriate personnel.

·        Maintain confidentiality of company information.

·        Generate invoices for products shipped daily.

·        Communicates with sales regarding changes or delays in schedules.

·        Proof all data and make any necessary corrections.

·        Is punctual and consistently available for work.

·        Perform other duties and responsibilities as required.

·        Ability to lift/move 25lbs using proper lifting skills unassisted.

Additional Duties

·     Participate in department meetings and training as required.

·     Comply with OSHA Standards, and other safety regulations, to assist in maintaining the safety and security of the warehouse.

·     Other duties as assigned.

Minimum Qualifications:

·        2 years in warehouse, transportation, logistics experience.

·        High School Diploma or equivalent required.

·        Proficient in Transportation Management Systems.

·        Strong organizational skills; able to manage priorities and workflow.

·        Ability to work independently and as a member of a team.

·        Intermediate computer skills and knowledge of the internet, email, and Microsoft Office (Word, Excel).

Physical Demands and Work Environment

Predominately sedentary light office position with prolonged periods sitting at a desk and working on computer (80% of the workday). Continuously work on repetitive tasks and use hands and fingers to handle, grasp, control or feel objects.

Specific vision abilities required by this position include close vision and the ability to look at a computer monitor all day. The person in this position frequently communicates both verbal talk & hear (phone/ in person) and written (letter/text).

This is a largely sedentary role; however, some filing is required. This would require the ability to occasionally bend or stand to file documents and open filing cabinets.  The employee is occasionally required to walk.

Due to the open environment of the warehouse, must be able to work in various weather and temperature conditions to include dust, gases, heat, humidity and cold.

Ability to lift/move 25lbs using proper lifting skills.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties, responsibilities and physical demands are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills aptitudes and abilities to perform each duty proficiently.  The requirements listed in this document are the minimum levels of knowledge, skills or abilities.