Project Assistant

Job Description

Job Description

Project Assistant

Location: Chesterfield, MO
Employment Type: Contract-to-Hire

Position Overview

We are seeking a detail-oriented Project Assistant for a contract-to-hire opportunity supporting engineering and construction projects in Chesterfield, MO. This position will provide administrative and project coordination support to Project Managers and project teams, assisting with documentation, scheduling, reporting, and communication to ensure projects remain organized and on track.

Key Responsibilities

• Provide administrative and project coordination support to Project Managers and engineering and construction teams.

• Organize and maintain project files, documentation, correspondence, and filing systems.

• Perform data entry and maintain accurate project information within internal project management systems.

• Track project progress, key deliverables, milestones, and action items, and assist with preparing monthly progress reports.

• Assist with project scheduling, status updates, and tracking systems.

• Monitor submittal logs and Requests for Information (RFIs) within construction management software, coordinating responses with internal teams and subcontractors.

• Communicate with project teams, clients, vendors, suppliers, and subcontractors regarding project activities and deliverables.

• Assist with setting up new projects in construction management software and maintaining daily reports and workflows.

• Coordinate project personnel training requirements and maintain compliance records.

• Support engineering teams in assembling, reviewing, and submitting client reports, studies, and project deliverables.

• Research and resolve project-related administrative questions and issues.

• Identify opportunities to improve project coordination, documentation, and administrative processes.

• Perform additional administrative and project support duties as assigned.

Qualifications

• High School Diploma or GED required; equivalent relevant experience may be considered.

• Previous administrative, clerical, or project support experience preferred.

• Experience supporting engineering, construction, or project management teams preferred.

• Strong organizational skills with the ability to manage multiple tasks and priorities.

• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.

• Familiarity with project management or construction management software preferred.

• Strong written and verbal communication skills.

• Excellent attention to detail, problem-solving abilities, and ability to meet deadlines.

• Ability to work independently and collaboratively in a fast-paced project environment.