Bookkeeper-Accounting-Office Support

Job Description

Job Description

Benefits:

• 401(k)
• Employee discounts
• Health insurance
• Paid time off
• 401(k) matching

About the Role:
Lovelace Family Medicine PA is dedicated to providing high-quality, compassionate care to our patients in Prosperity, South Carolina.  We are looking for a detail-oriented and dependable Bookkeeper/Accounting & Office Support professional to join our team in Prosperity, SC. This hybrid role is crucial to the smooth operation of our practice, ensuring accurate financial records and contributing to efficient daily administrative functions. If you love numbers, organization, and making a difference behind the scenes in healthcare, we want to hear from you!

Key Responsibilities:

Bookkeeping, Accounting & Financial Support (Approx. 60-70%):

• Financial Record Management: Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, and general ledger entries
• Payroll Support: Assist with payroll processing, including data entry, verification of hours, and distribution of paychecks/stubs
• Bank Reconciliation: Perform regular bank reconciliations to ensure accuracy of financial data.
• Expense Tracking & Reporting: Track and categorize practice expenses, prepare expense reports, and assist with budget monitoring.
• Financial Reporting: Generate basic financial reports (e.g., profit and loss statements, balance sheets) for practice management as requested.
• Vendor Management: Process invoices, manage vendor accounts, and ensure timely payments.
• Compliance: Ensure all financial transactions comply with relevant accounting standards and healthcare regulations (e.g., HIPAA for patient privacy).
• Audit Preparation: Assist with gathering documentation and preparing for internal or external audits.
• Tax Prep: Work with CPAs on practice and owner tax preparation, prepare and file 1099 forms annually.

Office Operations & Management  (Approx. 30-40%):

• Office Support: Provide general administrative support to the practice manager and other staff as needed. Actively contribute to fostering positive employee morale within the office.
• Supply Management: Monitor and order office and medical supplies, ensuring adequate stock levels.
• Record Keeping: Assist with organizing and maintaining physical and electronic office files, including patient and administrative documents, in compliance with HIPAA.
• Communication: Handle relevant incoming and outgoing mail, faxes, and general correspondence.
• Scheduling Support: Assist with scheduling administrative appointments, meetings, and coordinating practice events as needed.
• Patient Interaction (Limited): Occasionally assist with answering phones, greeting patients, or directing inquiries during peak times or staff absences.
• Special Projects: Undertake special administrative projects as assigned by the practice manager.
• Schedule and coordinate general maintenance for the office including regular fire extinguisher checks/records, elevator licensing and inspection/compliance

Insurance & Licensing:

• Assist with tracking and coordinating insurance renewals including malpractice, regulatory defender, workers' compensation, umbrella, owners' disability, and owners' life insurance.
• Assist with the renewal processes for provider licenses for physicians and nurse practitioners as needed

Qualifications:

• Proven experience in an administrative role with significant accounting responsibilities.
• Strong understanding of basic accounting principles (accounts payable, bank reconciliation, general journal entries).
• Experience with QuickBooks or similar accounting software is a plus.
• Exceptional organizational skills and attention to detail.
• Ability to prioritize tasks and manage time effectively in a busy environment.
• Excellent written and verbal communication skills.
• Proactive, self-motivated, and able to work independently with minimal supervision.
• Discretion and ability to handle confidential information.
• High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration, Accounting, or a related field preferred.

About Us:
Lovelace Family Medicine PA is a trusted family medicine practice serving the Prosperity, SC community with compassionate, personalized healthcare. Our patients count on us for quality care, and our team counts on each other for a collaborative and welcoming work environment. We are proud to be a cornerstone of our community and are committed to supporting the well-being of both our patients and our staff.