Registrar

Description GENERAL STATEMENT OF RESPONSIBILITIES: Northland Pioneer College seeks a collaborative, detail-orientedindividual who is committed to the mission, vision, and values of the college to serve asRegistrar. The Registrar oversees all student records, which includes admissions, registration,transcripts, and is responsible for the overall operations and direction of the Records & Registration– Admissions Office, and the database containing student records. The Registrar alsocollaborates with various areas of the college, including the office of institutional effectiveness, insharing data for the completion of mandatory reports. The Registrar also ensures that the officefollows state and federal compliance regulations, reporting requirements, and collegeprocedures. Examples of Duties ESSENTIAL FUNCTIONS: Plan, organize and manage the Records and Registration Officeand its related activities. Serve as the college’s Family Educational Rights and PrivacyAct (FERPA) compliance officer and be an educational resource tocollege personnel on ensuring FERPA compliance is being met, asoutlined in federal laws and regulations. The Registrar is responsible for the overall direction of theRecords and Registration – Admissions office. The Registrar’ssupervision is limited to the Assistant Registrar. Provide office oversight and reporting of the annual stateFull-Time Student Equivalents (FTSE) and FTSE Audit. Ensure that the Records and Registration office provides anynecessary support for the preparation of regular enrollmentupdates. Critically examine and continually improve Records andRegistration Office procedures to better serve students and reliantareas of the college. Ensure the Records and Registration staff are effectivelycollaborating with deans and the deans’ assistants in creating andtimely entering classes in the Fall, Spring, Summer classschedule. Oversee Residency Classifications for students. Oversee and approve or reject class substitution petitions, inconsultation with advisors and deans. Oversee the process for waivers to academic catalogrequirements, working closely with the stakeholders required toapprove or reject requests. Participate in college committees, data governance committee,including, but not limited to, Instructional Council. Oversee the international student admission and reportingprocess. Oversee WUE waivers eligibility, determination anddocumentation. Perform other duties as assigned. The above statements are intended to describe the generalnature and level of work performed by the incumbent; they do notpurport to describe all functions. Incumbent may be assigned otherduties, and the essential functions may change from time to time asnecessary. Standard Competencies: COMPETENCIESDESCRIPTIONPROFICIENCY CommunicationAbility to effectively communicate with students andcolleagues orally and in writing.Advanced TechnologyAbility to proficiently use Microsoft Office Products(i.e. Word, Excel, Outlook, PowerPoint), Adobe Products (Docu-Sign/eSign), Google Applications (Drive), SLACK, videoconferencingsoftware such as Zoom or WebEx, and various other Microsoft 365programs.Basic Budget Tracking/ReportingAbility to effectively manage an officebudget with effective work-flow practices.Advanced Data LiteracyAbility to read and assess data pertaining to theassessment of student learning.Advanced Diversity & Multi- CulturalismAbility to work in a diverse,multi-cultural environment.Advanced Leadership/ManagementAbility to embrace the philosophy of a servantleader.Advanced TrustAbility to inspire and uphold trust.Advanced Flexibility & AdaptabilityAbility to adapt to the demands ofany given day/time.Advanced Self-AwarenessAbility to reflect on self-performance and growthopportunities.Advanced Continual ImprovementAbility to seek opportunities for professionalgrowth.Basic Action OrientedAbility to make decisions and takeaction.Basic ConfidentialityAbility to maintain confidentiality.Advanced PhysicalAbility to perform the following physical requirements of the position with or without a reasonable accommodation: criticalsensory requirements include general vision (corrected to 20/20),hear or listen in the normal range (corrected) and speak and givedirections clearly.Basic Minimum Qualifications Bachelor's Degree Two years of related experience (program coordination andmanagement) CRM Administration Experience Supplemental Information Master's Degree K-12 experience and higher education experience in studentrecruitment, academic advising, or a related student servicesfield Two years of leadership experience #J-18808-Ljbffr