HOA Accounts Receivable Specialist

Join a collaborative and experienced association accounting team dedicated to accuracy, exceptional service, and professional growth. As an HOA Accounts Receivable Specialist, you will play a key role in supporting the financial operations of condominium and homeowners’ associations. This position offers the opportunity to manage accounts receivable activities, maintain accurate homeowner accounts, and work closely with accounting professionals, property managers, Boards, and homeowners. If you are detail-oriented, organized, and thrive in a fast-paced, deadline-driven environment, this is an excellent opportunity to contribute to a team that values your expertise and commitment to excellence.

Responsibilities

• Accurately and promptly post homeowner payments, including lockbox, ACH, credit card, and other payment methods.
• Review and reconcile payment activity, researching unapplied cash, discrepancies, returned payments, and account variances.
• Maintain up-to-date homeowner ledgers and assessment charges, ensuring accuracy in all records.
• Process approved account adjustments, credits, late fees, and interest in accordance with association policies.
• Monitor delinquency and aging reports, identifying accounts requiring follow-up and coordinating with property managers and collection attorneys as needed.
• Prepare account histories, ledgers, statements, and supporting documentation for internal and external stakeholders.
• Communicate professionally and tactfully with homeowners, Boards, and management regarding account balances, payments, delinquencies, and inquiries.
• Assist with payment plans, owner account reconciliations, and collection status updates.
• Support new property transitions by reviewing owner balances and setting up accounts receivable information.
• Maintain thorough documentation of account research, approvals, and corrections.
• Follow established accounting procedures and internal controls to ensure compliance and accuracy.
• Support month-end close processes through accounts receivable reconciliations, reporting, and other assigned accounting projects.
• Manage multiple associations, homeowner accounts, deadlines, and competing priorities while maintaining accuracy and timely follow-up.

Qualifications

• Two or more years of accounts receivable, bookkeeping, or related accounting experience.
• Community association, property management, or real estate accounting experience preferred.
• Experience with Vantaca or similar property-management accounting software preferred.
• Proficiency with Microsoft Excel, Outlook, and electronic payment systems.
• Strong reconciliation, research, and problem-solving skills.
• High level of accuracy and attention to detail.
• Ability to manage multiple associations, deadlines, and competing priorities.
• Strong written and verbal communication skills.
• Ability to handle confidential financial information professionally.
• High school diploma or equivalent required; associate degree in accounting or business preferred.

Compensation

$25 per hour , Monday through Friday, 8:00 AM – 5:00 PM.