Logistics Specialist

Location: manager is open to Gaithersburg OR Tarzana CA BR : 78.16 MD BR: 62.52 Duration: 1 year with possible conversion inerview: 1st round screening video 2nd round panel video with team intake call notes: emphasized that the Logistics Specialist role is highly detail-oriented and mission critical, with a strong focus on the patient journey in a regulated pharmaceutical/biotech environment. They are looking for candidates with: Logistics coordination experience, especially involving booking and tracking shipments, updating spreadsheets, and supporting chain of identity and custody processes for patient materials Cross-functional collaboration skills; the role requires frequent, professional communication with various internal customers and partners Time management and prioritization abilities to handle multiple, competing priorities Strong attention to detail and maturity in handling sensitive and regulated tasks Bachelor's degree is preferred, but there is flexibility for candidates with the right attitude, relevant supply chain or cell therapy experience, and willingness to learn Professionalism, empathy, a can-do attitude, and eagerness to help with all tasks, even small ones Industry preference is for pharmaceutical or biotech backgrounds, but they are open to related experience (e.g., quality control, manufacturing operators with SOP experience interested in supply chain) Openness to flexible work hours and a willingness to adapt to patient needs and business requirement ------------------------------------------------------------------------------------------------------------------------------------------------ AstraZeneca is making one of the boldest investments in Cell Therapy in the industry — building a portfolio that spans autologous, allogeneic, and in vivo modalities with the ambition to bring these transformative treatments to patients around the globe. Every autologous cell therapy begins with a single patient — their cells collected, shipped, engineered, and returned as a living treatment designed specifically for them. The Senior Specialist, Cell Therapy Vein-to-Vein Coordinator is at the center of that orchestration. You will manage active patient and product journeys end-to-end — from slot scheduling and apheresis collection through courier transportation, manufacturing, release, and final product delivery. You are the connective thread across a complex, multi-stakeholder chain where precision, proactive coordination, and real-time decision-making directly protect patient outcomes. You’ll work within AstraZeneca's Cell Therapy Global Supply Chain Vein-to-Vein Operations team using digital orchestration systems, milestone-based tracking, and established playbooks — partnering daily with Clinical Operations, Patient Operations, Manufacturing, Quality, Trade Compliance, depots, couriers, and logistics providers to keep every journey on track. Accountabilities Execute day-to-day Vein-to-Vein coordination across active patient and order journeys, supporting the full continuum from slot scheduling and apheresis collection through courier transportation, manufacturing, release, and final delivery. Coordinate slot scheduling and booking activities in alignment with approved slot management rules, study requirements, and capacity parameters, including confirmation, adjustment, and rescheduling of bookings as needed. Support patient and order orchestration by maintaining accurate visibility of active cases and ensuring key milestones, dependencies, and operational handoffs are actively managed. Monitor product journey milestones in real time across collection, transit, manufacturing, release, and return shipment using cell orchestration systems, courier portals, and operational tracking tools. Monitor and manage time-critical shipments in real time , identifying shipment delays, missed pickups or deliveries, temperature excursions, transit disruptions, and courier-related issues, and initiating escalation and recovery actions in line with approved playbooks. Identify and respond to off-path events by applying defined escalation pathways and exception playbooks, and by coordinating with internal teams and external logistics partners to support issue resolution and continuity of care. Book, coordinate, and monitor time-critical shipments across specialized cold chain, cryogenic, refrigerated, ambient, or on-board courier models as applicable to study and product requirements. Coordinate with couriers, logistics providers, and internal stakeholders to support real-time recovery actions, investigation follow-up, documentation, and continuity of the active patient and product journey when transit events occur. Maintain disciplined execution of V2V and COI/COC traceability requirements , ensuring accurate documentation, milestone capture, labeling, records, and chain of identity / chain of custody controls are preserved throughout the journey. Ensure timely and accurate data entry in orchestration systems, scheduling platforms, and logistics partner portals to support real-time visibility, escalation, and reporting. Provide proactive communication and status updates to internal stakeholders and operational partners, helping support a seamless and reliable customer experience for treatment centers and patient operations stakeholders. Support investigations, courier follow-up, deviation follow-up, and corrective actions related to live operational issues and transport-related exceptions by providing accurate fact gathering, timeline reconstruction, documentation, and operational input. Follow approved SOPs, work instructions, templates, and exception playbooks , while identifying ambiguities, recurring issues, or improvement opportunities and escalating them through the appropriate channels. Support readiness, onboarding, mock shipments, and hypercare activities for new studies, sites, products, countries, or logistics lanes as needed. Contribute to operational reporting and continuous improvement by maintaining accurate metrics, identifying trends, and sharing feedback on recurring operational pain points. Essential Skills/Experience Bachelor’s degree in Supply Chain, Life Sciences, Engineering, or a related field, or equivalent relevant experience. 5 Years Experience in biopharma clinical or commercial logistics, supply chain, or cell therapy operations, with hands-on involvement in time-critical or highly controlled logistics environments or patient operations. Cell therapy experience is strongly preferred. Working knowledge of GDP, GxP, and GMP requirements, including documentation accuracy and deviation awareness in regulated operations. Strong attention to detail and ability to manage multiple active cases, priorities, and timelines across time zones. Demonstrated ability to apply sound judgment, follow escalation pathways, and respond effectively to operational issues including shipment delays, temperature excursions, and transport-related disruptions in a fast-paced environment. Clear written and verbal communication skills, with the ability to provide concise and accurate operational updates to internal and external stakeholders. Desirable Skills/Experience Experience in autologous cell therapy, clinical trial logistics, or control tower / real-time monitoring environments. Strong understanding of patient and order orchestration, COI/COC controls, and the execution requirements of specialized cold chain, cryogenic, or time-sensitive logistics. Experience with cell orchestration platforms, courier or logistics service provider portals, and operational tracking systems. Experience with Excel, Power BI, Tableau, or Smartsheet for operational reporting and tracking. EEO:- Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans #J-18808-Ljbffr