Administrative Assistant 3

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: None

TRAVEL: No Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

The Administrative Assistant 3 provides high-level administrative support to the OU Director and leadership team. This role manages calendars, meetings, travel, expenses, and documentation, and serves as a key coordination point to ensure leadership operates efficiently and effectively. Strong proficiency in SharePoint, Microsoft Office, and Concur is required.

Key Responsibilities

• Provide direct administrative support to the OU Director and leadership team, maintaining a high level of professionalism and discretion.
• Manage complex calendars; schedule meetings; coordinate conference rooms; and arrange virtual/hybrid meeting logistics (Teams, conference calls, etc.).
• Coordinate travel arrangements and prepare itineraries; create, submit, and track expense reports using Concur in accordance with company guidelines.
• Prepare, edit, and proofread correspondence, reports, presentations, and meeting materials using Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Create, organize, and maintain team sites, document libraries, and lists in SharePoint to support information sharing and version control.
• Maintain electronic and physical files, records, and distribution lists; ensure information is accurate, organized, and up to date.
• Organize staff meetings, leadership reviews, and special events (agendas, materials, minutes, action item tracking, and follow-up).
• Track action items and deliverables for leadership; assist in monitoring deadlines, priorities, and status.
• Serve as a point of contact for internal and external stakeholders on behalf of the OU Director and leadership team.
• Support onboarding of new team members (workspace coordination, distribution lists, basic system access requests, orientation materials).
• Perform simple data entry, tracking, and reporting in Excel and SharePoint; generate basic summaries or status reports as needed.
• Identify opportunities to streamline administrative processes and recommend/implement improvements.
• Perform other related administrative duties as assigned.

Basic Qualifications

• High school diploma or equivalent.
• 4+ years of related administrative experience, or an equivalent combination of a Bachelors Degree in Business or related discipline and 0-1+ years related experience.
• Demonstrated proficiency with:
  • SharePoint (creating/maintaining sites, document libraries, lists, permissions basics).
  • Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • Concur (travel and expense processing).
• Experience supporting managers or senior leaders in a fast-paced environment.
• Strong organizational skills with the ability to prioritize, multi-task, and meet deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.

Preferred Qualifications

• 4+ Years related Experience
• Experience supporting a director-level leader and/or a leadership team.
• Experience within a technical, engineering, or program-driven organization.
• Demonstrated ability to work independently, anticipate needs, and exercise sound judgment.
• Strong interpersonal skills and ability to work effectively across functions and levels.

Personal Attributes

• Professional, reliable, and customer-service oriented.
• Flexible and adaptable to changing priorities and requirements.
• Proactive problem-solver with a continuous improvement mindset.

Primary Level Salary Range: $48,400.00 - $80,600.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.