Executive Assistant to Chief Executive Officer

Title : Executive Assistant to the CEO 

Company: Cyber Hornet ETFs 

Reports To: CEO 

Location: Suite 800, 200 Central Ave, Saint Petersburg, Florida

Start Date : As soon as possible, with the right fit! 

• $90,000 - $100,000 Annual Salary Range

• Health & Wellness Stipend: $800/Month

• Paid Time Off: 10 days per year (accrued at 5 days every 6 months)

• Holidays: We follow the NYSE (New York Stock Exchange) calendar

• On-site: Position is office-based (not remote, not hybrid)  

Company Description

Cyber Hornet ETFs bridges traditional financial markets with digital assets through innovative, regulated ETF structures. Our flagship product integrates 75% S&P 500® exposure with 25% Bitcoin futures, rebalanced monthly, offering a blend of stability and digital asset growth opportunities. Focused on transparency and discipline, we provide straightforward solutions for incorporating digital exposure into modern portfolios. Headquartered in St. Petersburg, FL, Cyber Hornet aims to empower investors and advisors with reliable and accessible tools for long-term investing success.

We are looking for a highly intelligent, organized, proactive Executive Assistant to the CEO who takes complete ownership of problem-solving, communicates exceptionally well, executes with excellence, thinks strategically about the CEO's time, navigates relationships with emotional intelligence, and operates with the confidence, professionalism, and commitment of a true business partner.

Executive Assistant to the Chief Executive Officer

Role Overview

This is not a traditional Executive Assistant role. We are seeking a high-agency operator who can step into the CEO’s world, absorb complexity quickly, and systematically reduce chaos into clarity, execution, and results. You will act as an extension of the CEO—owning communication, organizing priorities, and driving outcomes across multiple projects and stakeholders.

Your mission is simple:

Remove friction. Increase leverage. Make everything run.

Core Responsibilities

1. Email & Communication Command Center

• Take full ownership of the CEO’s inbox
• Categorize, prioritize, and organize all incoming communication
• Identify what requires: CEO's attention, delegation, or immediate action
• Draft 80%+ complete responses for all emails
• Route and delegate emails to the appropriate stakeholders
• Maintain follow-ups to ensure nothing falls through the cracks
• Build and maintain a system so the inbox becomes a strategic tool, not a bottleneck

2. Project & Stakeholder Intelligence

• Rapidly map and understand every active project
• Maintain a clear view of: Objectives, status, key stakeholders (“who matters”), and next actions
• Build and continuously update a living system of record : Who’s involved, how to contact them and what they’re responsible for
• Anticipate needs before they arise

3. Execution & Delegation Engine

• Proactively take tasks off the CEO’s plate
• Execute independently wherever possible
• Delegate effectively when others are better suited
• Track accountability across people and projects
• Ensure all delegated work is completed to standard

4. Decision & Drafting Support

• Prepare: Email drafts, documents, responses, briefs
• Provide clear recommendations , not just information
• Reduce decision fatigue by presenting: Context, options, suggested action

5. Operational Leadership

• Operate at a CEO-level standard of thinking and ownership
• Act as the central coordination point across the business
• Ensure alignment between moving parts
• Step in to run operations when the CEO is unavailable
• Maintain continuity, momentum, and accountability at all times

What Success Looks Like

• The CEO spends significantly less time in email
• 80–90% of communications are pre-drafted and ready to send
• Projects move forward without constant oversight
• Nothing important is missed, delayed, or dropped
• The business runs smoothly even when the CEO is out of office

Key Traits

1. Elite Communicator

Communicates clearly, professionally, and proactively. Knows how to gather the right information, ask thoughtful questions, and keep everyone aligned without creating confusion or friction.

2. Takes Ownership of Problems

Doesn't simply identify problems—owns them until they are resolved. Takes responsibility for finding answers, coordinating resources, and ensuring nothing falls through the cracks.

3. Strategic Time Manager

Obsessed with maximizing the CEO's effectiveness. Constantly looks for ways to organize the CEO's schedule, priorities, and commitments so that the CEO can focus on the highest-value activities.

4. Intelligent and Resourceful Problem Solver

Quickly understands complex situations and develops practical, effective solutions. Combines critical thinking with sound judgment to navigate challenges independently.

5. Creative Solution Generator

Looks beyond obvious answers and finds innovative ways to solve problems, improve processes, and remove obstacles. Brings ideas, not excuses.

6. Highly Organized and Execution-Oriented

Thrives on structure, organization, and follow-through. Manages details flawlessly while consistently executing at a high level and delivering results.

7. Pride in Excellence

Takes genuine pride in getting things done right. Holds himself/herself to high standards and is personally invested in producing exceptional work.

8. Diplomatic and Emotionally Intelligent

Knows how to navigate difficult conversations and personalities without escalating tension. Maintains professionalism, composure, and tact while protecting relationships and achieving objectives.

9. Trusted Professional Presence

Projects quiet confidence, professionalism, and competence. Carries himself/herself in a way that causes others to immediately think, "They know their stuff."

10. Hardworking, Loyal, and Mission-Driven

Loves to work, enjoys being productive, and is fully committed to supporting the mission. Approaches each day with energy, dedication, and a genuine desire to help create success.

Bonus Points

• Experience supporting a founder or CEO
• Background in the financial industry is a plus
• Familiarity with productivity systems / tools (Asana, Slack, etc.)
• Ability to improve and build workflows, not just follow them

Bottom Line

You are not here to “assist.”

You are here to amplify the CEO’s effectiveness , create order from complexity, and ensure the business executes at a higher level because you’re in the seat.