Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Intellectual Property IP Intake Specialist

Snell & Wilmer LLP

Snell & Wilmer takes the privacy of the personal information that we collect from you during the employment application process seriously. In compliance with California’s Consumer Protection Act (“CCPA”), we are providing you with our Privacy Notice for California Residents and our general Privacy Policy. As required by the CCPA, our notice describes the categories of personal information we collect (or may collect) from you as well as our use and disclosure of that personal information. Please review this Notice and our Privacy Policy. By providing your personal information to as part of the recruitment or application process, you consent to the collection, use and disclosure of your personal information by Snell & Wilmer consistent with this Notice. By clicking “consent” or “I accept”, you acknowledge that you read and agree to Snell and Wilmer L.L.P.: Privacy Policy and Privacy Notice for California Residents located at IP Intake Specialist Job Details Snell & Wilmer is seeking an IP Intake Specialist to support the firm’s Intellectual Property Practice Group by managing the intake and transfer of client matters. This position ensures accurate and timely entry of information related to US and foreign patent, trademarks, and copyright filings, assignments, and other critical records. The ideal candidate will have strong attention to detail, experience with patent and trademark both US and foreign filings, and the ability to work effectively with internal and external stakeholders. Hours: Monday through Friday from 8:30 a.m. to 5:00 p.m. in a hybrid schedule in Phoenix, AZ. Position responsibilities Coordinate the intake and setup of new IP client portfolios, including verification of data, confirmation of instructions, and liaising with Docketing and Records teams. Facilitate the transition of incoming or outgoing patent and trademark matters, ensuring all relevant documentation, files, deadlines, and ownership information is accurate and complete. Act as the central point of contact for attorneys and staff regarding the status of intake and transfer processes. Work with Conflicts, Billing, and New Business Intake teams to verify client/matter details and ensure compliance with internal policies and client-specific requirements. Communicate directly with internal stakeholders, clients, foreign associates, and other firms to gather and provide necessary documentation. Maintain internal intake logs, metrics, and reports to support operational transparency and performance tracking. Assist with special projects and process improvements related to IP portfolio management and intake efficiency. Uphold confidentiality, data integrity, and professional conduct at all times. Manage and process incoming IP matters, including sequencing, reviewing electronic and physical files, and confirming deadlines. Escalate deficiencies or inconsistencies as needed. Track the status of intake matters and maintain accurate records, including timely correspondence regarding intake progress. Conduct audits of intake records to ensure completeness and accuracy of documentation, deadlines, and supporting materials. Prepare and generate client reports or internal audit summaries for IP matter portfolios as needed. Support large-scale IP assignment or docket verification projects, ensuring accuracy and thorough documentation. Experience and Qualifications 2+ years of experience in an IP docketing, paralegal or similar role preferred. Familiarity with USPTO electronic filing systems and patent and trademark processes. Strong organizational skills with the ability to manage multiple deadlines and tasks simultaneously. Excellent written and verbal communication skills. High attention to detail and accuracy. Proficiency with IP docketing software and standard office applications (e.g., CPI and Microsoft Office Suite). Ability to work independently and collaboratively in a fast-paced legal environment. Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging . We are an Equal Employment Opportunity employer. #J-18808-Ljbffr Snell & Wilmer

Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Intellectual Property IP Intake Specialist in Phoenix, AZ vacancy
  • JOB TITLE: Intellectual Property Associate LOCATION: Phoenix, AZ POSITION SUMMARY: Spencer Fane has an opening in our Phoenix, AZ office for an...  ...levels of responsibility and movement into other areas of our IP practice. Candidates must have strong technical writing skills... 
    Suggested
    Full time
    Work at office

    Spencer Fane LLP

    Phoenix, AZ
    1 day ago
  •  ...Job Overview A law firm seeks a talented Patent Agent to join its Intellectual Property & Technology practice in Phoenix, AZ. The ideal candidate will possess a strong background in Electrical Engineering, Computer Science, or a related field, with at least five years... 
    Suggested
    Temporary work
    Work at office

    BCG Attorney Search

    Phoenix, AZ
    2 days ago
  •  ...business value with AI. What You'll Do The Senior Director, Intellectual Property Counsel is a senior leadership position within the Teradata...  ...strategy across patents, trademarks, copyrights, and related IP assets. This highly visible role serves as the primary IP... 
    Suggested
    Permanent employment
    Contract work
    Work at office
    Flexible hours

    Teradata

    Phoenix, AZ
    1 day ago
  •  ...ASM is looking for a Licensing Manager in Phoenix, Arizona to oversee IP commercialization and licensing efforts for chemistry development. The ideal candidate will have a Master’s degree in Chemistry or Chemical Engineering and at least 3 years of experience in the semiconductor... 
    Suggested

    UI Collab in Partnership with Gardner Innovation Search Part...

    Phoenix, AZ
    3 days ago
  •  ...theirPurpose & Missionand 2025 accomplishments in theAnnual Report. ASM Licensing Manager Duties and Responsibilities: Part of ASM’s Intellectual Property (IP) core organization, this role is responsible for detailed planning and execution of ASM’s IP commercialization and... 
    Suggested

    UI Collab in Partnership with Gardner Innovation Search Part...

    Phoenix, AZ
    3 days ago
  • $170k - $230k

     ...Join a Leading Global Intellectual Property Practice A leading international law firm is seeking an experienced Patent Agent to join its growing...  ...Support patent litigation, licensing, due diligence, and other IP-related matters when needed. Serve as a technical resource... 
    Temporary work
    Work at office

    Premier Inn Hotels LLC (UAE)

    Phoenix, AZ
    1 day ago
  •  ...Phoenix, United States | Posted on 08/20/2026 EE/CS Patent Agent - Phoenix/Other Locations Join a Top Intellectual Property Law Firm Group: A leading law firm is actively seeking a Patent Agent to join its Intellectual Property Practice Group . This is an extraordinary... 

    Premier Inn Hotels LLC (UAE)

    Phoenix, AZ
    3 days ago
  • A leading intellectual property law firm seeks a Patent Agent to join its IP Practice Group in Phoenix, with opportunities to work on cutting-edge electrical and software-related technologies. Candidates should have a minimum of 2 years drafting and prosecuting U.S. and... 

    Premier Inn Hotels LLC (UAE)

    Phoenix, AZ
    4 days ago
  • Spencer Fane LLP is seeking an Intellectual Property Associate in Phoenix, AZ with 2-5 years of experience. The ideal candidate will be USPTO registered...  ...writing, time management, and independent work are essential to succeed in a fast-paced IP #J-18808-Ljbffr Spencer Fane LLP
    Work at office

    Spencer Fane LLP

    Phoenix, AZ
    1 day ago
  • BCG Attorney Search is seeking an Intellectual Property Associate in Phoenix, AZ. The ideal candidate will have 2-5 years of experience, be registered...  ..., medical, and mechanical arts, with opportunities for growth within the IP practice. #J-18808-Ljbffr BCG Attorney Search

    BCG Attorney Search

    Phoenix, AZ
    5 days ago
  • Top Intellectual Property Law Firm Group in Phoenix seeks a Patent Agent with 2+ years of drafting and prosecuting U.S. and international patent applications in electrical and software-related technologies. Ideal candidates collaborate with leading innovators and contribute... 

    MNF Global

    Phoenix, AZ
    1 day ago
  • Husch Blackwell LLP is hiring an Intellectual Property Senior Associate or Senior Counsel with a minimum of six years of experience. The candidate should be registered with the USPTO and hold a Ph.D. in Biotechnology or a related field. The role involves working with our... 
    Work at office

    Husch Blackwell

    Phoenix, AZ
    2 days ago
  • South Texas Family Law Group is seeking a compassionate Intake Specialist to be the calm, confident voice for clients during crises and planning matters. This remote, Texas-based role supports families by guiding potential clients through consultations and explaining our... 
    Remote job

    South Texas Family Law Group

    Phoenix, AZ
    4 days ago
  • $260k - $420k

    Job Description:Ashurst Perkins Coie is a leading international law firm and has been listed on Fortune’s Best Places to Work for 24 consecutive years. We’ve created a dynamic firm culture that is based on collaboration, dedication to serving our clients, and mutual respect...
    Full time

    Perkins Coie

    Phoenix, AZ
    3 days ago
  • $70k - $142k

     ...will be valued and empowered, then we invite you to apply to our Senior IP Docket Specialist position. This position may be filled remotely, or in any of our locations. The Senior Intellectual Property (“IP”) Docket Specialist is responsible for monitoring assigned... 
    Full time
    Temporary work
    Work at office
    Remote work
    Flexible hours

    Husch Blackwell

    Phoenix, AZ
    1 day ago
  • $150k - $160k

     ...law firm in the areas of economic liberty, free speech, private property rights, and educational choice. Our attorneys work on cutting-...  ...about your culture and values? Our culture is collaborative, intellectual, and fun. We have a shared commitment to our mission and to... 
    Work at office
    Work from home
    Flexible hours
    2 days per week

    Institute for Justice

    Phoenix, AZ
    4 days ago
  •  ...communities and each other. That’s the Travelers Promise. By honoring this commitment, we have maintained our reputation as one of the best property casualty insurers in the industry for over 170 years. Join us to discover a culture that is rooted in innovation and thrives on... 
    Full time
    Work experience placement
    Work at office
    Local area

    The Travelers Indemnity Company

    Phoenix, AZ
    3 days ago
  •  ...Intake Attorney At Morgan & Morgan, the work we do matters. For millions of Americans, we're their last line of defense against...  ...gained within a firm structure that included dedicated intake specialists, case managers, and/or a marketing or lead-generation team supporting... 
    Full time
    Work at office
    Local area

    Morgan & Morgan

    Phoenix, AZ
    3 days ago
  • $111.6k - $184.2k

     ...communities and each other. That's the Travelers Promise. By honoring this commitment, we have maintained our reputation as one of the best property casualty insurers in the industry for over 170 years. Join us to discover a culture that is rooted in innovation and thrives on... 
    Work experience placement
    Work at office
    Local area

    Arizona Staffing

    Phoenix, AZ
    1 day ago
  •  ...unrelenting dedication to success. Our mission is to be the pre-eminent developer and operator of master planned communities and mixed-use properties in the United States. We create timeless places and memorable experiences that inspire people while driving sustainable, long-... 

    Howard Hughes Corporation

    Phoenix, AZ
    4 days ago
  • Position Overview We are seeking an experienced Intake Attorney to evaluate prospective Personal Injury, Rideshare Abuse, and Mass...  ...department by providing legal guidance and support. Train intake specialists on legal principles, statutes of limitation, ethics... 

    Umanist Staffing LLC

    Phoenix, AZ
    5 days ago
  •  ...injury and mass tort claims. The role requires a bar license, 2+ years of PI/mass tort experience, and collaboration with a fast-paced intake team to determine matter acceptance. You will guide intake decisions, ensure compliance with ethical standards, and help optimize... 

    Orionplacement

    Phoenix, AZ
    3 days ago
  • $115k - $125k

     ...backbone to do that at scale. At the center of that backbone is the intake department: a globally distributed team of 60+ that signs more...  ...injury, and rideshare abuse matters escalated by intake specialists, and issue prompt retain/decline calls grounded in liability,... 
    Remote work

    100KCrossing

    Phoenix, AZ
    2 days ago
  • Tort Experts is hiring for the Intake Advocate position in Arizona. You will be the first point of contact for claimants, guiding them through eligibility screening for legal assistance. The role involves engaging in a high volume of calls and maintaining detailed records... 
    Remote job
    Work from home
    Flexible hours

    Tort Experts

    Phoenix, AZ
    1 day ago
  • Orion Placement is seeking an attorney to lead intake evaluation for complex personal injury and mass tort matters in a hybrid role based in Phoenix. You will assess case viability, provide attorney-level guidance, and help refine intake processes while collaborating with... 

    Orion Placement

    Phoenix, AZ
    5 days ago
  • 100KCrossing seeks an Intake Attorney for a leading plaintiff-side firm with a global intake team. You will act as the legal authority, issuing sign/decline calls and shaping screening standards for mass tort, personal injury, and rideshare cases. You will lead a fast-... 

    100KCrossing

    Phoenix, AZ
    2 days ago
  • $120k - $135k

     ...liability, damages, insurance coverage, statutes of limitation, and overall case viability. Serve as the legal resource for a high-volume intake team by providing guidance on legal issues and screening criteria. Review complex or sensitive matters requiring attorney-level... 
    Work at office
    Immediate start
    Remote work

    Orionplacement

    Phoenix, AZ
    5 days ago
  • $200k - $250k

     ...technology companies to large publicly traded industry leaders. Stinson's patent attorneys advise companies on every aspect of intellectual property law, including patent protection and strategy, enforcement and client counseling. We also defend clients against claims of... 
    Full time
    Work experience placement
    Work at office

    LPM Institute

    Phoenix, AZ
    3 days ago
  • Morgan & Morgan, P.A. seeks an Intake Attorney to convert anxious callers into confident clients through clear guidance, legal judgment, and reassurance. You’ll work in our Case Control Center, supporting attorneys and leadership in shaping the client experience from the... 

    Morgan & Morgan, P.A.

    Phoenix, AZ
    2 days ago
  • $200k - $250k

     ...technology companies to large publicly traded industry leaders. Stinson's patent attorneys advise companies on every aspect of intellectual property law, including patent protection and strategy, enforcement and client counseling. We also defend clients against claims of... 
    Full time
    Work experience placement
    Work at office

    LPM Institute

    Phoenix, AZ
    5 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Intellectual Property IP Intake Specialist. Be the first to apply!