Registrar of Students Services & Information Systems

Dolton West School District 148

Registrar of Student Services and Information Systems

Position Classification: Exempt

Terms of Employment: Part-Time

General Description

The Registrar of Student Services & Information Systems serves as the districtwide lead coordinator for student registration, residency verification, enrollment, attendance reporting and Student Information Systems (SIS) management. This position is responsible for overseeing the integrity, accuracy and compliance of all student enrollment and attendance data while serving as the primary administrative and technical liaison for PowerSchool and related district applications.

The Coordinator supports districtwide student services operations by managing student registration processes, verifying district residency, supporting Illinois State Board of Education (ISBE) reporting requirements, maintaining accurate student records, and providing training and technical assistance to school-based staff. This role also collaborates closely with district administration, the Business Office, Technology Department, and school offices to ensure compliance with state laws, district policies, and operational procedures.

Qualifications

To perform this job successfully, the Student Registration, Attendance & PowerSchool Systems Coordinator must be able to perform essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. This position requires a high level of proficiency in written and oral communication skills.

Education & Experience

• Bachelor's degree in Education, Technology, Data Management, Business Administration, or related field (required)
• Demonstrated experience with PowerSchool SIS or similar student information systems
• Experience working with student attendance, enrollment, registration, or school data systems
• Strong data management, reporting, troubleshooting, and organizational skills
• Experience in a K–12 school district environment preferred
• Knowledge of Illinois attendance, enrollment, and ISBE reporting requirements preferred
• Strong communication, customer service, and staff training skills
• Experience with student residency verification procedures preferred

Essential Duties and Responsibilities

Student Registration & Residency Verification

• Oversee and coordinate districtwide student registration and enrollment processes.
• Review, verify, and approve student enrollment documentation in compliance with district and state requirements.
• Confirm and verify that students reside within District 148 attendance boundaries through review of residency documentation and supporting records.
• Collaborate with families, registrars, school staff, and administration regarding residency concerns, enrollment eligibility, and registration compliance.
• Monitor and maintain accurate student demographic, enrollment, residency, and withdrawal records.
• Assist with student transfers, records requests, and student record management.
• Support district investigations and follow-up related to residency verification and enrollment discrepancies.
• Develop and maintain registration procedures, guidance documents, and compliance protocols.

PowerSchool & Student Information Systems

• Implement, maintain, administer, and support PowerSchool SIS, PowerTeacher Pro, Enrollment Express, and related district applications.
• Create, manage, and maintain PowerSchool reports, including report cards, progress reports, transcripts, official district correspondence, and enrollment reports.
• Manage course setup, scheduling structures, and student information configurations within PowerSchool.
• Troubleshoot and resolve PowerSchool-related issues for administrators, teachers, clerical staff, parents, and students.
• Provide Level 2 technical support for district systems and applications.

Attendance Operations & Reporting

• Oversee districtwide attendance reporting processes and procedures.
• Create and maintain monthly attendance tracking calendars and reporting schedules for all schools.
• Review, verify, and reconcile daily and monthly attendance data for accuracy and compliance.
• Receive, review, and process attendance-related documentation, including absentee reports, clock‑in/clock‑out reports, and supporting documentation.
• Compare attendance documentation against PowerSchool reports to identify discrepancies and inconsistencies.
• Issue correction notices and coordinate resolution of attendance reporting errors with school offices.
• Prepare and submit finalized attendance reports to the Business Office by established deadlines.
• Run, review, and maintain ADA/ADM reports, enrollment reports, and entry/exit reports by grade level and gender.

State & Federal Reporting

• Support Illinois State Board of Education (ISBE) reporting requirements, including but not limited to:
  • Student Enrollment
  • Attendance
  • Teacher and Course Assignments
  • Discipline Reporting
  • Pre-Kindergarten Reporting
  • English Learner (EL) Data
  • IDEA/Special Education Reporting
• Ensure data accuracy, compliance, and timeliness for audits, submissions, and state reporting deadlines.

Training, Support & Communication

• Provide training and ongoing support to building secretaries, registrars, and school staff regarding student registration, attendance, enrollment, and PowerSchool procedures.
• Develop and maintain training manuals, procedural guides, and reference materials.
• Provide professional development related to district systems and compliance requirements.
• Serve as a liaison between schools, district administration, the Business Office, Technology Department, and families regarding student information systems and enrollment procedures.
• Respond to parent and staff inquiries related to student enrollment, attendance, residency, and district systems.

Administrative & Operational Support

• Serve as administrative support for district operations related to student information systems and enrollment services.
• Maintain confidential student records and ensure compliance with record retention requirements.
• Support communication workflows and district system integrations.
• Perform additional duties as assigned to support district operations and student services.

Evaluation

Performance of this position will be evaluated by the Director of Technology & Innovation.

Salary/Benefits

$30,000 - $35,000. The District offers fringe benefits, including life, medical, dental and vision insurance.

Reports To

Director of Technology & Innovation

How to Apply

Interested candidates should submit all application materials via the district website: