Shipping Receiving Coordinator

Job Title

Document all activities as required. Adhere to all company guidelines for Emergency Evacuation to ensure employee safety. Any additional responsibility deemed necessary by management.

Receiving:

Ensure all supplier & customer ASNs are entered and/or electronically loaded within specified times.

Coordinate all material activities as it relates to sequence only product.

Holt specific: Load and review supplier ASNs against receipts to make sure they are correct and transmitted within specified time windows. Report discrepancies to the appropriate Material Planner.

Compare supplier’s carrier against transportation routing instructions, complete Document of Excess Transportation Cost forms as necessary.

Notify appropriate Material Planner/Coordinator when new engineering level parts are received.

Prepare Fed Ex and UPS shipments daily.

Generates miscellaneous reports for Materials and Receiving Departments, as necessary.

Enter packing slip information into Trans4M and attach the Bill of Ladings by end of business day. Initiate first follow up directly with suppliers on packing slip discrepancies and ASN issues.

Receive all non-production items against assigned discrete purchase orders. Notify recipient of receipt. Communicate MRO packing slip discrepancies to the originator.

Input DPR for shipping inaccuracies (labeling, no paperwork, no ASN, quantity discrep, late, etc.)

Track approved shipping labels for suppliers.

Immediately report all damaged freight to the appropriate Material Planner.

Monitor inventory levels by running required reports each shift to validate appropriate levels.

(Chicago specific): Provide direction to inbound carrier drivers for dock assignment and/or drop yard instructions.

Receive, process and store all necessary shipment paperwork.

Shipping:

Prepare customer shipping paperwork (bill of lading, packing slip).

Review bank status in Clark System & advise Supervisor of critical levels according to screen.

Holt specific: Coordinate daily truck shipments (Chrysler).

Fully responsible for sequence only product.

Provide appropriate paperwork including dunnage loads to carrier drivers.

Provides back-up support for miscellaneous Materials functions.

Assist in all plant wide inventory activities, as required.

Limits of Authority:

Advise Department Manager of those situations that may pose a significant risk to the program, product assurance, facilities, employee safety or customer satisfaction results. Initiate actions to prevent the occurrence of any nonconformance relating to product, process & systems. Identify and record any problems relating to the product, process or system. Initiate, recommend or provide solutions thought the appropriate channels and verify implementation. Control further processing and delivery of nonconforming product until the deficiency is corrected.

Basic Education, Experience And Skills Required:

High School Diploma or equivalent.

Working knowledge of basic labor or business operating procedures.

Strong computer skills (Microsoft Word, Excel)

Strong communication skills both written and verbal

Strong attention to detail and follow through

Hi-Low license preferred

Able to maintain confidential information

Internal Training (Minimum Requirements):

Company Orientation

Company Vision and Culture

Departmental Training

Process Materials Management Process

Engineering Change Process

Shipping Management

Significant Aspects Overview:

Clark Software Trans4M Supply Web GM Supply Power Overview Covisint Overview Chrysler 7 Step Ford CMMS, EDDL Ford WERS Ford ILVS Ford 8D Ford SIMS Ford GPIRS Ford Packaging, Labeling, Shipping and Routing Guidelines Ford MMOG Ford CPV2 Company Training BOS Overview Information Technology Outlook Trans4M Overview Purchase Requisitions Quality Mission Statement Health, Safety And Physical Demand Requirements:

Normal amount of sitting and standing, average mobility to move around an office and plant environment, able to conduct normal amount of work on a computer.