Bookkeeper, Athletics (Internal)

Bookkeeper

Reports To: Director, Athletic Program

Dept/School: Athletic Department

Exemption Status/Test: Non-Exempt

Days: 226

Pay Grade: CT4

Primary Purpose: Under general supervision, perform bookkeeping and maintain department budget.

Qualifications:

Education/Certification:

High school diploma or GED A minimum of two years college hours in accounting-related field, preferred

Special Knowledge/Skills:

• Knowledge of bookkeeping principles and practices
• Ability to type 50-55 wpm
• Ability to use calculator (10-key by touch)
• Ability to use personal computer and software to develop spreadsheets and do word processing (Microsoft Office-Excel, Word and Power Point) and Google Workspace
• Knowledge of computerized accounting systems
• Ability to work with numbers in an accurate and rapid manner
• Knowledge of Federal and State Board of Education rules and regulations
• Proficient skills in keyboarding and file maintenance
• Ability to multitask
• Strong organizational skills
• Strong oral and written communication skills

Experience: Two years accounting or bookkeeping experience, preferred

Major Responsibilities and Duties:

• Record and maintain bookkeeping activities.
• Inventory requisition for correct totals and correct coding.
• Work closely with middle and high school coaches for all travel request.
• Process student/staff meal money request and settlements.
• Schedule workers for athletic events.
• Process invoices for payment and purchase orders; check accuracy and availability of funds on requisitions.
• Maintain vendor, budget code databases on all purchase orders.
• Record, store, and analyze information using accounting software.
• Screen and route telephone calls to appropriate staff.
• All incoming and outgoing correspondence for the Director.
• Maintain all department files.
• Maintain confidentiality.
• Perform other job related duties as assigned by the Director.

Supervisory Responsibilities: None

Mental Demands/Physical Demands/Environmental Factors:

Work Schedule: Position requires flexible work hours during athletic and district events. Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; occasional district wide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.