Substitute Receptionist

Substitute Receptionist

EdAdvance is seeking a dependable and professional Substitute Receptionist to provide support in our reception area on an as-needed/on-call basis. The ideal candidate will have excellent communication skills, a friendly demeanor, and the ability to handle multiple tasks efficiently. This role is perfect for someone looking for flexible, part-time work in a dynamic office environment.

Key Responsibilities:

• Greet and welcome visitors in a warm and professional manner and connect them with the appropriate EdAdvance employee or department.
• Answer, screen, and forward incoming phone calls using a multi-line phone system.
• Provide accurate information to visitors and callers regarding the company, its services, and office procedures.
• Maintain the reception area in a neat and orderly fashion.
• Follow established procedures regarding delivery of packages.
• Assist with scheduling and managing conference rooms and meeting spaces.
• Update electronic events kiosk and print meeting room signs for distribution.
• Reserve event meeting rooms and update Events Planning Calendar as required.
• Perform clerical duties such as filing, photocopying, scanning, and faxing.
• Support other administrative tasks and projects as needed.

Qualifications:

• High school diploma or equivalent; additional qualifications as a receptionist or in a related field will be a plus.
• Proven work experience as a receptionist, front desk representative, or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Customer service orientation and the ability to handle sensitive and confidential information.
• Ability to work independently and as part of a team.
• Flexibility to be available on short notice for substitute assignments.

Preferred Skills:

• Familiarity with office management procedures.
• Basic understanding of administrative and clerical procedures.
• Experience with office equipment such as kiosks, printers, and copiers.

Physical Requirements:

• Ability to sit or stand for extended periods.
• Ability to lift up to 20 pounds occasionally.

Working Conditions:

• Work is performed in an office environment.

Application Procedure:

Applications should be submitted by visiting EdAdvance's employment page and clicking on the APPLY button next to the job posting of interest.