CT Project & DT Coordinator

Job Description

Job Description

Description:

Job Summary

The Creative Team creates all of the digital and physical multimedia to promote events and communicate the vision of James River Church. As Creative Team Projects & Dream Team Coordinator, you will support the Creative Team with departmental project needs, overseeing accounting, & communications.

Essential Responsibilities & Duties

Administrative Responsibilities & Project Logistics:

• General office duties (correspondence, phone calls, computer tasks, scheduling appointments, mail, email, ordering of supplies, filing, etc.)
• Coordinate and prepare agendas for weekly meetings
• Maintain a calendar system for the department and assure that complete information is available for all matters
• Process monthly expense reports and invoices related to the department
• Maintain and prepare accounting related reports as needed
• Maintains the overall atmosphere of the offices. This includes cleanliness of the department, adequate supplies for office visitors (tissues, pens, etc.), and a productive work atmosphere
• Manage workflow and project assignments via the project management system – Asana
• Know the scope, details, and status of projects at all times. Interact with the Creative Team to determine project feasibility based on scope and timing and identify and prevent possible risks that may affect projects.
• Create, update, and maintain detailed project schedules in our project management software and ensure that all deadlines are met according to the schedule. 
• Participate in planning, providing the execution strategy (pricing, deliverables, and timing) for all projects.
• Manage vendor/agency partner relationships in terms of execution and deliverables.
• Function as the first point of contact in securing appropriate internal and external resources for existing projects and play an integral role in all decisions regarding project resources, budgets, process, and schedules.
• Work with departments and leadership to identify and secure project resources and provide project status updates.
• Perform other related duties as required or assigned by leadership

Dream Team & Grow Track Assimilation:

• Oversee the recruitment and development of all Creative Dream Team positions by providing weekly resources, leading team huddles, and connecting with Dream Teamers between serve days. 
• Connect with prospects within one week of receiving the list from the Connections team. 
• Create a high quality first-serve experience for all new Dream Teamers.
• Track prospects in Fellowship One, including the transition from “Prospect/Training” to a “Regular Assignment”.
• Ensure all Dream Teamers are properly trained before serving unsupervised.
• Create a serve calendar that schedules Dream Teamers well in advance.
• Provide guidance to Dream Teamers who have questions and address any issues or situations that arise during services and events. 
• Oversee and manage camera equipment for staff and Dream Team. 

Job Requirements

• Associates degree is preferred. 
• Two (2) years of administrative experience
• Any equivalent combination of training and experience

Knowledge, Skills, & Abilities

• Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment; as well as English usage, spelling, grammar, and punctuation. 
• Knowledge of the project management system, Asana
• Exhibit professionalism and maintain confidentiality at all times. 
• Ability to get along well with others.
• Ability to manage time and multiple priorities to meet deadlines.
• Ability to communicate effectively and professionally, orally and in writing.
• PC skills including Excel, Outlook, Publisher, and Word. 
• Capacity to interact positively with and provide service to others at all levels within JRC. 
• Exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards. 
• Ability to work in a fast-paced environment while meeting critical deadlines. 

Code of Conduct and Character

James River Church is Pastor-led, and staff driven with board oversight. James River Church staff are expected and considered to share in the responsibility of practicing and propagating the Christian gospel message and upholding the doctrine of the Church (the employer), as stated on our website and in our Bylaws. As leaders and ministers of the gospel, staff therefore agree to the following:

1. Develop and maintain a close personal walk with the Lord including:

a. Daily devotional time with the Lord.

b. Daily dependence on the empowerment of the Spirit

2. Develop a strong marriage and family life. This includes:

a. Communicating and sharing with your spouse.

b. Spending time together on days off and when extra time is available.

3. Keep personal finances in order with no delinquencies.

4. Attend all regularly scheduled services in the church. Special services and functions will be required as deemed necessary by the Lead Pastor.

5. Maintain a high level of personal integrity, honesty, and confidentiality in dealing both with the staff and congregation.

6. Maintain a Christian outlook and attitude at all times.

7. Maintain loyalty to the staff and church, actively promoting unity within the church.

HEART BEHIND ALL WE DO

JOY

Smile at EVERYONE you encounter! 

“Rejoice in the Lord always. I will say it again: Rejoice!” Phil 4:4 (NIV) 

“In your presence there is fullness of joy; at your right hand are pleasures forevermore.” Ps 16:11 (ESV) 

ENTHUSIASM

Be enthusiastic about your role, about the church, & about what God is doing in your life and in the church.   

“Zeal for your house has consumed me…” Ps 69:9 (ESV) 

“I was overjoyed when they said, ‘Let’s go up to the house of the Lord.’” Ps 122:1 (TPT) 

ENCOURAGEMENT

Be encouraging with your countenance, with your words, and with your actions to the team and to everyone you connect with as you serve! 

“So encourage each other and build each other up…” 1 Thess 5:11 (NLT) 

“…Look for the best in each other, and always do your best to bring it out.” 1 Thess 5:15 (MSG) 

LOVE AND CARE

Show compassion & represent the love of Jesus! 

“Dear friends, let us continue to love one another, for love comes from God.” 1 John 4:7 (NLT)

“Love each other. Just as I have loved you, you should love each other.” Jn 13:34 (NLT) 

SERVANT - MINDED

How can we help you with what you need? If needed, connect the individual to someone who can help. 

“God has given each of you a gift from his great variety of spiritual gifts. Use them well to serve one another.” 1 Pt 4:10 (NLT) 

“For even the Son of Man came not to be served but to serve others and to give his life as a ransom for many.” Mt 20:28 (NLT) 

“…Through love serve and seek the best for one another.” Ga 5:13 (AMP)