Contract Liaison and Procurement Strategist

Job Description

Job Description

Pay Range: $45.51hr - $50.51hr

Job Overview:

Contract Liaisons provide strategic guidance and partner with Client Sciences project owners to efficiently manage the end-to-end contracting agreement process while ensuring Healthcare Compliance requirements are met.

Full List of duties:

• Enter purchase requisitions for the team.
• Manage change orders and Purchase Requisition (PR) changes for all Client Sciences requests.
• Manage invoicing mismatch process and advise leaders on needed approvals, changes, and invoicing issues.
• Process, modify, and update Confidential Disclosure Agreement (CDA) and non-disclosure agreement (NDA) requests.
• Enter all Scope of Work (SOWs) for project requests into e-Marketplace or e-MC.
• Determine all category designations for project requests, which often requires procurement interface.
• Serve as the project monitor for the project requestor.
• Track requests on a regular basis and report on status to requestors.
• Manage a project tracker spreadsheet for each request and document activities.
• Follow-up and serve as project expediter when a request gets stalled in R2P, Sourcing, Supplier contracting, or legal internally, or with the supplier externally.
• Notify process step owners of changes and project timing criticality.
• Process new supplier requests in ARAVO, and work with the supplier to get relevant banking information entered into the system.
• Assist new HCP supplier complete submissions for HCP number or National Provider Identifier Standard (NPI) number.
• Manage and track the health care compliance component of all relevant contracts and POs, process Totality requests, and monitor the request through the approval process.
• Provide procurement, contracting, and e-Marketplace training for the team.
• Gather all information necessary from project leads, procurement, and suppliers to successfully process a contracting request.
• Perform research on PO and Contract status for project owners, including information on payments and accruals required.
• Manage grey zone process for requests that do not fit into traditional procurement categories.

Perform other Business Support Associate Duties:

• Create the eMP Request and submit eMP Purchase Request.
• Track and monitor progress of PR and PO Process.
• Follow-up with Procurement or Business Requester as needed for PO and Invoice Reconciliations.
• Resolve mismatch discrepancies.
• Ensure payments are released and PO closure is completed.
• Assist user base and finance teams with mismatch management and training.
• Provide process improvement feedback to Procurement and help prioritize Continuous Improvement initiatives.
• Process purchase requisitions and request purchase orders (expense and capital) with selected suppliers.
• Receive purchase information from business partners and utilize the eMP purchasing system to submit and process PRs resulting in POs.
• Troubleshoot systems compatibility issues and work directly with the business requester or Procurement on issues regarding commodity codes or supplier lists.
• Modify and manage purchase orders for the user base, including checking order status, modifying quantities, and reassigning PO owners.

New Supplier Add Process:

• Utilize ARAVO to create and update vendor information when requests are not submitted through eMP.
• Work with the requestor to complete the supplier add form for the preliminary required information.
• Enter the request to add a new supplier into the ARAVO database and provide instructions to the supplier contact.
• Follow the process through the ARAVO database to ensure that the supplier addition goes through smoothly and in a timely manner.

Customer Service and Training:

• Proactively communicate with and provide customer service to organization requesters.
• Ensure training and proficiency on all applicable systems.
• Provide detailed training for the user community on PR entry, Invoice and PO management, and other topics related to the procure-to-pay process.
• Ensure compliance with all applicable Policies and Procedures.

Additional Marketing Strategy Responsibilities:

• Prepare detailed plans supporting high-level plans.
• Liaise with stakeholders to ensure they are clear on expectations and deliverables.
• Maintain project documentation in compliance with internal SOPs and applicable regulatory standards.
• Facilitate communication and information flow amongst team members and stakeholders.
• Assist in the preparation of portfolio status reports and presentation materials for governance meetings.
• Manage document versioning, SharePoint sites, or other collaborative tools.
• Build and maintain strong collaborations within the organization and partnering functions such as Regulatory, Global Development, Medical Affairs, and Commercial.
• Liaise with administrators regarding logistics and interact with members of the Clinical and Indication Teams.

Required Qualifications:

• A Bachelor's degree is not required; work experience with the listed tasks is most important.
• The candidate must have at least 2-5 years of prior experience performing all the listed job duties.
• The candidate must be able to begin performing effectively immediately.
• The candidate must always maintain a professional demeanor.
• The candidate must have prior Purchase Order and Contract experience.
• The candidate must have prior Contract Management experience.

Benefits:

Our Benefits Include:

• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Health Savings Account (HSA)
• Disability Insurance (Short-Term and Long-Term)
• Life and AD&D Insurance
• Paid Sick Leave (where required by applicable state or local law)
• Supplemental Insurance Plans
• Identity Theft Protection
• Pet Insurance
• Employee Wellness Programs
• Employee Assistance Program (EAP)
• Career Growth and Professional Development Opportunities

Disclaimer : Benefits eligibility, accrual rates, and usage limits may vary based on employment status, length of service, and work location. Paid Sick Leave is provided in strict accordance with applicable state and municipal mandates. Cynet Systems Inc. reserves the right to modify, amend, or terminate any benefit plans at any time in accordance with applicable laws.

About Cynet Systems

Founded in 2010 and headquartered in the Washington, DC metro area, Cynet Systems Inc. is a leading technology staffing and workforce solutions company serving Fortune 500 companies, government agencies, and enterprise organizations across the United States and Canada. We deliver agile, scalable talent solutions across IT, engineering, life sciences, clinical, and professional staffing, powered by a high-performing recruitment engine operating across North America and Asia.

As a nationally and locally certified Minority Business Enterprise (MBE), Cynet Systems is committed to helping organizations build high-performing teams while empowering professionals to grow rewarding careers. Our organization is certified to ISO 9001, ISO 14001, ISO 27001, and SOC 2 Type II standards, reflecting our commitment to quality, security, operational excellence, and customer success.