Executive Specialist to the Mayor

JOB LOCATION15151 E Alameda Pkwy Aurora, Colorado 80012-1555City of Aurora, ColoradoIt is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.Why Work for Aurora?Make a difference in the lives of real people every dayDiverse communityCompetitive total compensation packageWell-Funded General Employees Retirement PlanLight rail station minutes awayOn-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancementAccess to innovation workspacesPRIMARY DUTIES & RESPONSIBILITIESSalary to be commensurate with experienceThe hiring range for this position is $32.87 - $41.09/hourlyThe deadline to submit applications is July 7, 2026. Please note, The City of Aurora will conduct ongoing screenings of applications on a first come, first-serve basis; as soon as we determine to have a qualified pool of applicants, this position may close quickly and without notice.OVERVIEW OF POSITION / DEPARTMENTThe Executive Specialist to the Mayor provides complex administrative and direct support to functional areas for the Mayor and/or City Council. The City of Aurora is governed by a council/manager form of government. This structure provides a balanced approach-combining the political leadership of elected officials with the managerial expertise of a professionally trained local government manager. Council members are the policymakers, elected by popular vote. They focus their attention on Aurora's goals, major projects, setting policy, and long-term considerations such as land use development, capital financing, and strategic planning. This position works closely with other executive level support and reports to the Senior Executive Administrative Supervisor in the City Manager’s Office. This is an in the office position with little opportunity for remote work.PRIMARY DUTIES & RESPONSIBILITIESProvide executive level administrative support to the Mayor and/or Council.Schedule appointments and meetings (virtual and/or in person).Maintains multiple calendars; compose correspondence and create reports.Interacts with the Mayor and/or Council, consultants, outside agencies and city staff including providing reports and research information as needed.Completes assignments from the Mayor and/or Council on a variety of issues.Create letters, memoranda, and other documents.Answer inquiries from citizens and employees.Assists Mayor and/or Council in resolving essential issues.Able to understand and follow all city policies and procedures.Performs other duties as assigned.Manage meeting or event logistics, including virtual access (Teams) and meeting room reservation, coordination of communications among high level internal/external meeting attendees.Maintain directories, manuals and files.Purchasing card custodian.Conduct research and complete special projects.Communicate clearly and efficiently with elected officials, executive staff and office colleagues.Prepare reports and distribute as needed.Provide administrative support to various city council related committees/meetings as needed including but not limited to agendas, minutes, meeting notifications, uploading agenda to website and meeting setup.Make conference and travel arrangements; complete travel and expense documentation.Receive, direct, research and respond to citizen, council and high-level political inquiries and complaints.Coordinate responses to Council requests for information as needed.Ability to work in a professional manner while in a fast and dynamic environment.MINIMUM QUALIFICATIONS & WORKING CONDITIONSMINIMUM QUALIFICATIONSEducation:Preferred - Associate's degree In public administration, office administration, business or directly related fieldAn equivalent combination of education, training, and experience that demonstrates required knowledge, skills and abilities may be consideredExperience:Four (4) years progressively responsible executive level administrative experience in public service, complex report writing and making presentations including complex spreadsheet and database developmentMunicipal or county government experience strongly preferredKnowledge:Principles and practices of policy research, development and analysisKnowledge of office administration practices and proceduresComposition, grammar, letter and correspondence formattingSkills:Strong interpersonal, analytical, verbal, presentation and written communication skills.Advanced skill in the use of a computer including all Microsoft programs, power-point, spreadsheet design, database management, word processing, and/or statistical software applications. Familiarity and/or ability to learn eSCRIBE, Workday, Service Now and other software systems as needed.Preferred: Proficiency in Spanish.Abilities:Establish and maintain effective working relationships with elected officials, city management, employees and citizens.Ability to multi-task.Must be detail oriented and extremely organized.Handle confidential and sensitive situations with tact, discretion and diplomacy.Communicate effectively verbally and in writing.Establish and fulfill goals and objectives.Prepare and deliver presentations.Work independently or in teams to complete assignments.Licenses and/or Certificates:Colorado Driver's License with a good driving history.Become Notary within 60 days of employment.Equipment Used:Frequently uses standard office equipment including a computer system and routine software and business applications, including but not limited to: word processing, spreadsheets, presentation software, and audio-visual equipment.This position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment.WORKING CONDITIONSPhysical Demands:Sedentary physical work requiring the ability to lift a maximum of 25 pounds.Occasional lifting, carrying, walking, pushing, and standing, set up and tear down of meetings/events.Vision for reading, interpreting reports, and preparation of data analysisHand/eye coordination for operation of a computerSpeech communication and hearing to maintain communication with employees, and citizensWork Environment:Works in a clean, comfortable environmentWorks in an open area and may be subject to noise as part of normal office activity (shredder, white noise, conversation, etc.)Essential Personnel:When a local announcement of emergency or disaster is declared by the City, all City of Aurora employees may be required to work as essential personnel.The city of Aurora will implement furlough days (unpaid days off) for most employees in 2026. The scheduled furlough dates are January 16, April 10, July 2, and December 24.For Veterans preference: Please show all of your employment history, including military service and related documentation (DD214) on the application.The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.Drug Testing, Thorough Criminal Background Check, and Employment References:As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check.Applicants selected for safety-sensitive positions are required to complete and pass a drug screening as a condition of employment. Safety sensitive positions include Civil Service positions within Police and Fire Departments and positions where their job responsibilities have direct and substantial responsibility that would impact the health and safety of others.Employment references will be conducted on finalists for City of Aurora vacancies. #J-18808-Ljbffr City of Aurora