Accounts Payable Specialist - Part Time

Job Description

Job Description

Pleasant Valley Baptist Church
 

Position: Accounts Payable Specialist
Reports to : Accounting Director 
Status: Part-time (25 hours)
Classification: Nonexempt 
Description Summary 
This position is responsible for oversight of all work related to accounts payable. This includes, but is not limited to accounts payable processing, Visa credit card management, reconciliations and month-end and year-end closing.

This position is responsible for asset management recordkeeping and monthly journal entries as assigned by the Accounting Director. In addition, this role partners with the Accounting Director to train new employees and provide ongoing training and resources to ensure all employees are equipped to use software and follow accounting practices.

Job Responsibilities

• Vendor Management: Setup new vendors as approved by Administrator and ensure vendor information is accurate and up to date. This includes management of all electronic records.
• Check Request & Payments: Process approved check requests for payment and process the weekly check run. This includes management and filing of all invoice files per vendor.
• Purchase orders & invoices: Issue Purchase Orders from approved Purchase Requisitions and process invoices charged against Purchase Orders for payment.
• Approvals & Reimbursements : Approve commercial credit card purchases, store account purchases, and employee reimbursements.
• Recurring Payments: Ensure recurring utility, service, and lease charges are processed for payment accurately and on time.
• Fund Transfers: Transfer funds via ACH and account transfer per Administrator’s request.
• Card & store charge reconciliation: Reconcile monthly commercial card statements and store charge statements, ensuring all charges listed on statements have been matched to those submitted by employees. Investigate and resolve unmatched items to assure charge accounts are fully paid each month.
• Fixed Asset Management: Manage the fixed asset records, record asset acquisitions, asset disposal, and monthly depreciation. Ensure assets are properly accounted for and oversee the annual inventory process.
• Month-End Close support: Assist with month-end closing process including journal entries and reconciliations.
• · Systems Support & Training: Provide support and training for accounting software services and systems.
• Compliance- 1099 & W-9: Maintain W-9 records and ensure 1099 compliance; prepare and submit annual 1099 reports. This includes management of all electronic records.
• Credit Card Management: Assist in managing and monitoring the use of company credit cards.
• Backup Support: Serve as backup to the Accountant- Contributions Specialist.
• Special Projects: Complete special projects as assigned by the Accounting Director.

Qualifications/Job Skills

• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Proven ability to manage multiple priorities and meet deadlines
• High level of integrity and confidentiality
• Collaborative team player with commitment to service and continuous improvement
• Proficiency in accounting software and Microsoft Office

Education / Experience

• 2 years+ of accounting or related experience
• Some formal education in accounting
• Accounts payable experience preferred