Executive Assistant - HR Equal Opportunity Program

Executive Assistant

This Executive Assistant position reports to the Equal Opportunity Program. The Executive Assistant provides administrative and clerical support to the Human Resources Department to ensure efficient daily operations. This role may support recruitment, onboarding, personnel records, compliance, and employee communications while maintaining confidentiality and professionalism. The Executive Assistant serves as a first point of contact for employees and applicants and ensures consistent application of HR procedures and timelines. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the district.

1. Assist with the hiring process by posting vacancies, scheduling interviews, and verifying credentials. 2. Screen initial receipt of applicant background check and MVR requests; requesting additional information when directed. 3. Manage new employee onboarding, including collection of all employment paperwork, tracking pre-employment requirements, processing paperwork, and providing timely communication to new hires. 4. Maintain accurate and confidential personnel files in HRIS in accordance with district policy and legal requirements. 5. Maintain complaint files during ongoing investigations. 6. Serve as a point of contact for employees by responding to routine HR inquiries and directing complex issues to the appropriate staff. 7. Coordinate and manage ongoing projects under the direction of department leadership. 8. Compile and integrate data from multiple sources, including department-specific systems, to produce professional reports, documents, and presentations. 9. Assist with data entry and record retention requirements. 10. Other duties, as assigned.

1. Excellent customer service skills. 2. Effective written and oral communication and presentation techniques. 3. Demonstrates courtesy, tact, and sound judgement in handling sensitive or confidential situations. 4. Ability to prioritize tasks, manage time effectively, and proven ability to meet deadlines. 5. Attention to detail and accuracy. 6. Ability to collaborate effectively within a team. 7. Proficient with Microsoft Office Suite or related software. 8. Maintain confidentiality. 9. Attend work on a prompt and regular basis. 10. Maintain satisfactory and harmonious working relationships with the public, students, and other employees.

NON EXEMPT

FULL TIME DAYS: 5 HOURS: 8:00-4:30

FREQUENT STANDING, WALKING, SITTING. TELEPHONE, COMPUTER. OCCASIONAL BENDING/STOOPING, REACHING/PUSHING, CLIMBING STAIRS, DRIVING, LIFTING 25 LBS-CARRY 25 FEET.

CONSTANT INSIDE WORKING CONDITIONS. OCCASIONAL OUTSIDE/EXTREMES OF TEMPERATURE.

All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.

The Des Moines Independent Community School District does not discriminate on the basis of race, color, national origin, gender, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. If you have questions, concerns or a complaint related to this policy, please contact Carol Wynn-Green, 2100 Fleur Drive, Des Moines, IA 50321.

All candidates offered a position will be required to successfully pass a criminal background check, and a child and adult abuse registry check. Certain positions may require fingerprinting, a drug and alcohol test, a physical capacity test and/or a motor vehicle record check.