Employee Benefits Specialist

Under the direction of the Director of Human Resources or other assigned administrator, perform a variety of technical duties in support of District employee benefits programs including enrollment, data collection, record-keeping, accounting, claims processing and fund disbursement activities; serve as a technical resource to District personnel concerning employee benefits information, insurance plans, options, guidelines and procedures.

Examples of Duties

Perform a variety of technical duties in support of District employee benefits programs including enrollment, data collection, record-keeping, accounting and fund disbursement activities; provide eligible employees, domestic partners, retirees and surviving spouses with District benefits.

Serve as a technical resource to District personnel concerning employee benefits information, insurance plans, enrollment options, eligibility, coverage and claims; respond to inquiries and provide technical information concerning related policies, procedures, guidelines, rules and regulations; conduct orientations for new employees.

Perform various enrollment activities; assist employees with completing enrollment forms; process enrollment forms according to established procedures; establish and maintain permanent employee benefits records; update records with retirement, leave and various other information as appropriate.

Perform various accounting duties related to assigned programs; calculate, monitor and assure accuracy and proper distribution of various fees and disbursements including insurance payments and retiree entitlements; perform accounts receivable duties including processing of incoming payments.

Troubleshoot and resolve employee issues and concerns regarding benefits; research information as necessary; prepare and distribute correspondence to employees, retirees and plan participants concerning employee benefit plans, policies, procedures and related information; provide employees with related informational materials; refer staff to outside resources as appropriate.

Input employee, benefits and a variety of other data into an assigned computer system; maintain automated employee records and files; generate computerized reports as requested; assure accuracy of input and output data.

Serve as a liaison between District personnel, insurance brokers and benefit plan administrators; collaborate with District staff, brokers, providers and others to assure accurate and timely delivery of employee benefits to District employees; review renewal contracts and resolve discrepancies with brokers.

Receive, process and assure accuracy and completeness of documentation concerning new personnel, transfers and terminations; update employee records as appropriate; notify employees of changes in status and eligibility as needed.

Advise employees of policy provisions and claims procedures; prepare required documentation and determine claim eligibility; resolve claims issues as needed.

Compile information and prepare and maintain a variety of records and reports related to employee information, benefits, rates, retirements, terminations, insurance plans, contracts, payments, financial activity and assigned duties; establish and maintain filing systems.

Prepare monthly billing audits for outside services and carriers including medical, life, disability, vision, pre-paid legal and dental agencies as assigned; prepare projections of employee benefits costs; monitor and audit designated accounts as assigned; reconcile billings.

Communicate with District personnel, insurance providers, brokers and various other outside agencies to exchange information, coordinate activities and resolve issues or concerns.

Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software.

Order, receive and maintain inventory of benefits materials.

Attend various assigned meetings and conferences.

Other Duties

Perform other duties, related to the job, as assigned.

Knowledge And Abilities

Methods, practices, terminology and procedures used in benefits administration.

Employee benefit packages and insurance programs.

Summary Plan Descriptions, Vendor Contracts And Related Forms.

Accounting practices, procedures and terminology.

Employee benefits enrollment practices and procedures.

Collective bargaining agreements and procedures.

Policies and objectives of assigned programs and activities.

Applicable laws, codes, regulations, policies and procedures.

Preparation, review and control of assigned accounts.

Interpersonal skills using tact, patience and courtesy.

Record-keeping and report preparation techniques.

Oral and written communications skills.

Modern office practices, procedures and equipment.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Operation of a computer and assigned software.

Mathematical computations.

Ability To

Perform a variety of technical duties in support of District employee benefits programs.

Serve as a technical resource to District personnel concerning employee benefits information, insurance plans, options, guidelines and procedures.

Process and assist employees with the completion of enrollment forms.

Troubleshoot and resolve employee issues and concerns regarding benefits

Perform a variety of accounting duties including fund disbursement and accounts receivable functions.

Serve as a liaison between District personnel, insurance brokers and benefit plan administrators.

Prepare and maintain permanent employee benefits records and files.

Update records and notify personnel with changes in employment status.

Interpret, apply and explain rules, regulations, policies and procedures.

Utilize a computer to enter data, maintain records and generate reports.

Arrange and conduct enrollment interviews, seminars and orientations.

Make mathematic calculations quickly and accurately.

Communicate effectively both orally and in writing.

Work confidentially with discretion.

Complete work with many interruptions.

Establish and maintain effective working and cooperative relationships with others.

Be flexible to perform work within changing priorities and possess sufficient interpersonal skill to work harmoniously with staff, students, administrators, parents and others.

Meet schedules and time lines.

Plan and organize work.

Prepare and maintain a variety of records and reports.

Operate standard office equipment including a computer and assigned software.

Minimum Qualifications

Graduation from high school supplemented by college-level course work in business administration, human resources or related field and three years experience working with employee benefits programs.

Examination Information

Exams Are Required For ALL Applicants

(REQUIRED FOR ALL QUALIFIED APPLICANTS)

In-person multiple choice testing will be held on July 17, 2026 and July 20, 2026.

Oral Interviews will be held on July 24, 2026.

It is highly recommended that you plan your calendar accordingly. No make-up dates will be offered.

Please note: The qualifying pass point on written examinations may be an actual score or an adjusted score based on the difficulty of the examination, the quality of the competition, and the needs of the service.

Positions in the job classification typically work 40 hours/week, 12 months/year.

OTHER IMPORTANT INFORMATION: The duration of the eligibility list is 6 months unless extended by the Executive Director of Classified Human Resources and the Personnel Commission.

Applicants selected for permanent or substitute assignments are required to pay for fingerprinting services and obtain Tuberculosis results prior to beginning work. If you have any questions regarding the fees, please feel free to contact the Human Resources Department at View phone number on workus.org.

Hayward Unified School District will provide a contribution of up to $2,500 per year to be used towards a District healthcare plan or cash in lieu of up to $1,350 per year. Full-time employees are required to purchase medical health benefits unless proof of alternate coverage is provided. Half-time and less than half-time employees may participate on a voluntary basis. The balance of health benefit costs are paid through a pre-tax payroll deduction.

Dental coverage is provided free of charge for all employees working 20 hours per week, or more. Family coverage is available and any additional premium will be employee paid.

Classified employees must participate in the CalPERS Retirement program.

All employees are enrolled in an Employee Assistant Program (EAP).

The District also offers various optional benefits including life insurance, short term disability, and a medical and dependent care flexible spending option.

For more information please view the Benefits tab of this job announcement.

The Hayward Unified School District is committed to educational equity so that every student realizes their innate potential, becoming a lifelong learner and having a positive impact on their community. Our mission is to draw from our community’s rich diversity in order to create engaging and equitable educational experiences for students, delivered in a safe and supportive environment. This environment supports inclusion, anti racism through an ethnic studies learner orientation and growth mindset. HUSD believes the responsibility for student success is broadly shared by district staff, families, our community, and our students’ own efforts. Each HUSD student deserves respectful learning environments in which diversity is valued and contributes to successful academic outcomes.

Benefits

We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community. We look for applicants who:

• Reflect our diverse community
• Value and intentionally promote diversity and consciousness of difference
• Empower students furthest from opportunity
• Demonstrate cultural competence and cultural humility
• Believe that all people have the right to an education and work environment free from fear, harassment, or discrimination
• Actively seek to disrupt institutional and/or systemic barriers that adversely impact historically marginalized communities
• Foster students’ potential to become global citizens and socially responsible leaders.

Non-Discrimination Policy

Hayward Unified School District (HUSD) is committed to equal opportunity for all individuals in education. District programs, activities, and practices shall be free from discrimination and harassment based on race, color, ancestry, national origin, ethnic group identification, immigration status, age, religion, marital or parental status, pregnancy status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. If a complainant is unable to put a complaint in writing due to conditions such as a disability or illiteracy, district staff shall assist him/her in the filing of the complaint.

If you believe you have been subjected to discrimination, harassment, intimidation, or bullying you should immediately contact the school site principal and/or their supervisor. See the links below for more information on complaint management, Title IX, and Uniform Complaint Procedures and forms. For Uniform and Title IX Complaints, please call View phone number on workus.org or 34201, or email ***email_hidden***. The address is 24411 Amador Street, Hayward, CA 94544. A copy of HUSD Uniform Complaint Board Policy along with the Uniform Complaint Administrative Regulations and the HUSD non-discrimination policy are available, free of charge, upon request.

Americans with Disabilities Act

Bullying

TITLE IX

Suicide Prevention

Title V CCR

Uniform Complaints

Health & Welfare Benefits

Hayward Unified School District will provide a contribution of up to $2,500 per year to be used towards a District healthcare plan or cash in lieu of up to $1,350 per year. Full-time employees are required to purchase medical health benefits unless proof of alternate coverage is provided. Half-time and less than half-time employees may participate on a voluntary basis. The balance of health benefit costs are paid through a pre-tax payroll deduction.

Dental coverage is provided free of charge for all employees working 20 hours per week, or more. Family coverage is available and any additional premium will be employee paid.

Classified employees must participate in the CalPERS Retirement program.

All employees are enrolled in an Employee Assistant Program (EAP).

The District also offers various optional benefits including life insurance, short term disability, and a medical and dependent care flexible spending option.

Vacation

Following the completion of six (6) months of probationary service, employees will receive credit for five (5) working days of vacation. Every month thereafter, employees will accrue vacation at a rate of 5/6 of a working days (2 weeks per year).

Annual employees accrue vacation hours to be taken off at a later date. School year employees earn and are paid out vacation hours.

Holidays

Annual employees receive fifteen (16) paid holidays per year. Holidays are:

New Year's Day

Martin Luther King, Jr.'s Birthday

Lincoln's Birthday

Presidents' Day

Spring Break Day

Cesar Chavez Day

Memorial Day

Juneteenth

4th of July

Labor Day

Veterans' Day

Thanksgiving Day

Day after Thanksgiving

Christmas Eve

Christmas Day

New Year's Eve

School Year employees receive fourteen (14) paid holidays, including all of the above except Juneteenth and 4th of July.

Sick Leave

Employees working the following number of days shall have the following amount of sick leave credited annually to their records at the beginning of the fiscal year, July 1.

Working Days: Sick Days Allotted

180 : 10-1/2 days

190 : 10-3/4 days

195 : 11 days

200 : 11-3/4 days

210 : 12 days

220 : 12-3/4 days

225 : 13 day