Grants & Contracts Manager - Medicine Administration

Job Description

The Department of Medicine is at the forefront of twenty-first century medicine with an uncompromising commitment to providing excellent patient care; to conducting cutting-edge research; and to the rigorous training of tomorrow’s physicians and physician-scientists in an environment that supports all members of our community. Our department is ranked in the top 10 for funding by the National Institutes of Health (NIH) and we receive nearly $150 million annually. Our highly competitive residency programs have a national reputation for excellence for producing the highest quality junior faculty and physicians. As the largest academic department in the Mount Sinai Health System, we are leading the integration of the latest discoveries in the lab and innovations in clinical care into patient-centric care models in the safest, and most compassionate way possible.

The Grants & Contracts Manager oversees all the components of the grants cycle including pre-award budget development, post-award monitoring, program sub-contract management, and grant closeout procedures for the assigned department. Responsible for providing technical assistance and guidance in the preparation, submission, processing, and management of research grants, contract proposals, awards, and agreements for researchers within the institution/department. Also, assures that the administration of sponsored programs related to research is in compliance with federal, state and private agency rules and regulations.

Responsibilities

• Provides assistance and guidance in the preparation of budgets, GCO/IRB paperwork, application forms, no costs extensions and subcontracts.
• Maintains a library of bio-sketches, other support, and training records for grant proposals.
• Reviews grants and contracts proposals and expenditures prior to submissions for accuracy, completeness, and compliance with all applicable policies, procedures, and regulations.
• Acts as a liaison with departmental administrators, faculty and extramural funding agencies (federal, state, local and non-profit organizations) to endorse any edits to the proposals prior to institutional endorsement.
• Ensures that grants and contracts applications are submitted and routed to the appropriate committee (Institutional Animal Care and Use Committee, Institutional Review Board, Bio-Safety Officer and Financial Conflict of Interest in Research Committee).
• Analyzes monthly grant activity, monitors grant spending reports and expenditures posted to assigned grant projects and serves as a liaison to GCO office, sponsored projects and other collaborating departments to ensure that grants are properly managed.
• Provides information to Sponsored Programs Accounting for fund activation.
• Reviews and provides supplemental and amended information to extramural sponsors on grant applications.
• Maintains computer documentation and appropriate files for proposal submissions, awards, and research expenditures.
• Acts as a liaison with the Institutional Bio-Safety Officer, Biomedical Research Alliance of New York and Committee on Special Awards and Fellowships.
• May create and distribute funding opportunities packets, calendars and special alerts.
• Performs other related duties.

Qualifications

• Bachelor's degree required (Master's preferred, ideally MPA-MPH))
• 5+ years of progressive experience in grants & contracts management

Compensation Statement

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $93,600.04 - $130,000.11 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Non-Bargaining Unit, 831 - Medicine Admin MSH - ISM, Icahn School of Medicine

About Us

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.