Project Coordinator

Project CoordinatorWe are looking for a Project Coordinator to help keep architectural and design projects organized, on schedule, and well supported from initial planning through final completion. This position plays an important role in coordinating communication, documentation, meetings, and day-to-day project activities for Design Managers and broader project teams. Based in Dallas, Texas, the role is well suited to someone who is proactive, detail-focused, and comfortable balancing multiple priorities in a collaborative environment.Responsibilities:Organize project initiation activities and maintain accurate electronic records, files, and supporting documentation throughout the project lifecycle.Prepare meeting summaries, track follow-up items, and distribute clear communication to help teams stay aligned on next steps.Monitor timelines, milestones, and team calendars to support steady progress across active assignments.Arrange internal and client-facing meetings by managing schedules, agendas, room bookings, materials, catering, and technology needs.Compile and update project reporting tools, including status updates, staffing information, and progress trackers.Support the administration of key project documents such as agreements, proposals, submittals, RFIs, and formal reports.Manage coordination for quality review documentation, including required stamping and final document processing.Facilitate communication with consultants and distribute project information to the appropriate stakeholders in a timely manner.Recommend practical improvements to team workflows, communication methods, and organizational processes to increase efficiency.Partner effectively with project teams and support functions while maintaining a thorough, responsive, and detail-conscious approach.