HR & Payroll Specialist

HR & Payroll Specialist Newark, DE, US Department: Human Resources (HR) Reports To: Vice President of Human Resources Position Summary The HR & Payroll Specialist supports daily human resources operations within a manufacturing environment. The primary responsibilities include multi‑site payroll processing, HRIS (ADP) administration, employee onboarding, and recruiting support for production roles. The role ensures accurate and timely payroll for both hourly and salaried employees, maintains the integrity of employee data, and contributes to a positive employee experience through effective onboarding and engagement initiatives in a fast‑paced, plant‑focused setting. The position reports to the Vice President of Human Resources and requires a high level of discretion and professionalism in handling confidential employee and company information. Job Responsibilities Process weekly/biweekly payroll for both facilities, including hourly and salaried employees. Manage complex payroll such as shift differentials, overtime, bonuses, and site‑specific pay policies. Review and validate timekeeping data across multiple sites, ensuring accuracy and consistency. Partner with site supervisors and managers to resolve time and pay discrepancies. Ensure compliance with federal, state, and local wage and hour laws across all locations. Support payroll audits, reconciliations, and reporting. Serve as a primary HR/payroll contact for employees at both facilities. HRIS & Data Management (ADP) Maintain accurate employee records in ADP HRIS. Process employee changes including hires, terminations, promotions, and transfers. Assist with audits and compliance reporting. Onboarding & HR Processes Facilitate new hire orientation and required documentation. Support offboarding processes, including final pay compliance by state. Ensure compliance with I-9, E‑Verify, and other regulatory requirements. Manage day‑to‑day benefits data with Payroll and databases; handle new hire benefits, terminations, COBRA, and routine 401(k) administration. Support full‑cycle recruiting for hourly production and skilled labor positions between both sites. Partner with hiring managers and supervisors on staffing needs and open positions. Post job openings, screen candidates, and coordinate interviews. Manage high‑volume recruiting efforts in a fast‑paced manufacturing environment. Coordinate and participate in hiring events, job fairs, and community outreach. Employee Engagement, Events and HR Support Support employee engagement initiatives and events across both facilities. Participate in safety initiatives. Respond to employee inquiries regarding payroll, benefits, and HR policies. Support other HR projects and initiatives assigned. Communicate HR policies, procedures and standards to new and existing employees. Qualifications / Requirements Associate or bachelor’s degree in human resources, business, or related field preferred. Minimum of 3–5+ years of HR/payroll experience, including multi‑site payroll processing. Experience in a manufacturing environment and hands‑on experience with ADP required. Strong understanding of multi‑state payroll laws and compliance and experience with timekeeping systems and high‑volume hourly workforce. High attention to detail and accuracy, especially in payroll processing. Ability to manage multiple priorities across different locations. Strong problem‑solving and analytical skills. Excellent communication skills with ability to work with frontline employees and leadership. Strong organizational skills and ability to meet strict deadlines. Ability to maintain confidentiality and handle sensitive information. Self‑motivated with a positive and professional approach to management. Notifies manager of any process, quality, equipment, safety, or personnel problems and cooperates in resolving such issues. Complies with all company policies (i.e., personnel, safety, etc.). Located in the Newark, DE Facility with occasional travel to the Chestertown, MD Facility. Performs other duties as assigned. Environmental / Physical Factors Works indoors in a temperature‑controlled environment. No significant exertion required. Primarily sits at a desk, works on a computer, talks on the telephone, and interacts with employees. May walk to and from other departments, use printers and fax machines, attend meetings, and use restrooms. May occasionally drive to and attend off‑site meetings or training seminars, or pick up items locally for a company‑sponsored event. When preparing for company‑sponsored events, may assist with set‑up and break‑down of tables & chairs, transporting food, and cleanup. Work‑Life and Culture LaMotte Company is a 100‑plus‑year‑old global industry leader in developing and manufacturing premier water analysis solutions, operating in Newark, DE, Chestertown, MD, and Warwick, UK. Our products are used worldwide to test water accurately, quickly, and conveniently in a variety of applications. Benefits Competitive pay with performance‑based increases. Shift options: mornings, afternoons, evenings, and 12‑hour shifts at both facilities. Paid time off: vacation, sick leave, and paid holidays. Employee events such as holiday events, employee appreciation events, community events, and employee engagement initiatives. Full‑time employees eligible for employer‑provided insurance (health, dental, vision, disability, life, supplemental) and 401(k) plan with employer match. LaMotte is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, age, disability, military status, genetic information, sexual orientation, or any other legally recognized protected basis under federal, state, or local laws. #J-18808-Ljbffr Evolving Solution Services