Administrative Assistant

Job Description

Executive Assistant This role serves as a strategic administrative partner to the President/CEO, delivering high-level clerical and organizational support essential to the company's day-to-day and long-term operations. The position is responsible for coordinating schedules, managing communications, and researching, compiling, and occasionally analyzing information to support executive decision-making.Acting as a central point of coordination, this individual collaborates with department heads, managers, staff, and customers to facilitate seamless information flow, resolve inquiries, and support business initiatives. The role requires a high degree of independence, discretion, and sound judgment, with supervision provided as needed. Essential Duties and Responsibilities

• Support recruitment efforts for exempt and non-exempt personnel (excluding management-level roles), including coordination of temporary staffing resources
• Participate in administrative staff meetings as well as external seminars and professional development opportunities
• Maintain and update company organizational charts and employee directories
• Oversee and coordinate support services such as maintenance, repairs, supply replenishment, and mail/file systems
• Prepare, compose, and manage routine correspondence while ensuring accurate and organized recordkeeping
• Serve as recording secretary for staff and committee meetings;document, prepare, and distribute meeting minutes in a timely manner
• Provide comprehensive administrative support, including data entry, document formatting, workflow organization, and communication management
• Directly support the President/CEO with a broad range of clerical, secretarial, and administrative functions
• Coordinate company-wide meetings, conferences, and travel arrangements with a high level of efficiency and attention to detail
• Track and document corporate credit card expenses in accordance with company policies
• Take initiative in managing both ongoing and special projects, working independently and collaboratively as needed
• Lead special projects at the President's request, such as organizing corporate events, coordinating presentations, managing communications, and overseeing direct mail initiatives
• Perform additional duties and special assignments as needed to support organizational success

Education, and Experience

• Associate's or bachelor's degree in business or a related field preferred (or equivalent experience)
• Minimum of 4-5 years of relevant administrative or executive support experience
• Intermediate to advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint

Meet Your Recruiter

RyAnn Vassallo
Senior Placement Consultant

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About Menomonee Falls, WI

Ready to kickstart your dream career in Menomonee Falls, Wisconsin? This thriving area, located northwest of Milwaukee, offers a perfect blend of small-town charm and big-city opportunities. Known for its picturesque parks like Menomonee Park and Lime Kiln Park, as well as the vibrant cultural scene at the Sharon Lynne Wilson Center for the Arts, Menomonee Falls is a dynamic place to grow both personally and professionally. Explore job opportunities in this scenic region, indulge in the local cuisine at spots like The Main Mill or The Schwabenhof, catch a show at the Falls Patio Players Theater, or cheer on the Milwaukee Bucks at the Fiserv Forum just a short drive away. Embrace the unique charm of Menomonee Falls while advancing your career - your next big adventure awaits!