Accounts Payable Manager

Accounts Payable Manager

The Accounts Payable Manager is responsible for managing and maintaining accurate accounts payable functions for Crown Power & Equipment's 12 locations. This position works closely with branch personnel, vendors, the Corporate Accounting team, and management to ensure invoices are accurately entered, properly coded, approved, and paid in a timely manner.

The ideal candidate will have previous accounts payable experience, strong attention to detail, excellent organizational skills, and the ability to manage a high volume of invoices while meeting deadlines. Experience with HBS or other industry-specific dealership software is preferred.

This is a key Corporate Office position where accuracy, confidentiality, communication, and follow-through are essential.

In addition to competitive wages, Crown Power & Equipment offers:

• Medical, Dental, Vision 85% of employee-only premiums paid by Crown Power.
• Basic Life Insurance $25,000 provided at no cost, with voluntary buy-up options.
• Voluntary Benefits Critical Illness, Accident, and Short-Term Disability.
• PTO Paid time off accrues bi-weekly and is available immediately.
• Paid Holidays.
• 401(k) Plan Eligible after 90 days with a company match up to 4%.
• Employee Discounts on products and services.

Key Responsibilities include:

• Manage daily accounts payable operations for all 12 dealership locations.
• Receive, review, code, enter, and process vendor invoices accurately and efficiently.
• Verify invoices against purchase orders, receiving documents, statements, and other supporting documentation.
• Review invoices for appropriate approvals and account coding before processing for payment.
• Research and resolve invoice discrepancies, pricing differences, duplicate invoices, missing documentation, and receiving issues.
• Maintain accurate vendor records and assist with vendor account maintenance.
• Collect, review, and maintain current W-9 forms for vendors annually and as needed when vendor information changes.
• Manage 1099 reporting requirements, including preparation, reconciliation, and timely filing of annual 1099 forms.
• Manage company-wide corporate credit card administration, including card ordering, activation, credit limit maintenance, and transaction review.
• Monitor open accounts payable and follow up on invoices that require additional information or approval.
• Communicate professionally with vendors regarding invoices, payments, account questions, and discrepancies.
• Work closely with Parts, Service, Sales, and Management personnel at all locations to resolve invoice issues.
• Ensure invoices are properly assigned to the correct location, department, expense account, or inventory account.
• Assist with month-end closing activities, including reviewing outstanding invoices and ensuring expenses are recorded in the appropriate accounting period.
• Reconcile accounts payable records and assist with identifying and correcting discrepancies.
• Maintain organized electronic and/or physical records of invoices and supporting documentation.
• Assist with year-end accounting activities, vendor reporting, and audit requests.
• Maintain confidentiality of company financial information and vendor information.
• Create, update, and maintain spreadsheets and reports related to accounts payable and vendor activity.
• Assist with identifying process improvements to increase accuracy, efficiency, and consistency across all dealership locations.
• Learn and utilize HBS and other company systems to support accurate and efficient accounting operations.
• Adhere to all company policies, accounting procedures, and internal controls.
• Perform additional accounting and administrative duties as assigned.

Qualifications and Skills include:

• Previous accounts payable experience required.
• High school diploma or GED required; accounting coursework, bookkeeping education, or related training is a plus.
• Experience processing a high volume of invoices in a multi-location environment preferred.
• Working knowledge of basic accounting principles, including debits, credits, account coding, and accruals.
• Strong understanding of the accounts payable process from invoice receipt through payment.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills with the ability to prioritize competing deadlines.
• Proficient in Microsoft Office, particularly Excel and Outlook.
• Strong data-entry and 10-key skills.
• Ability to identify discrepancies and independently research and resolve problems.
• Strong written and verbal communication skills.
• Professional and courteous communication with vendors, branch employees, and management.
• Ability to work independently while also functioning effectively as part of the Corporate Accounting team.
• Ability to handle confidential financial information with discretion.
• Dependable, self-motivated, and committed to meeting deadlines.
• Ability to learn and adapt to new software, systems, and processes.

Preferred Qualifications include:

• 2+ years of accounts payable experience.
• Experience in a dealership, agricultural equipment, construction equipment, automotive, powersports, or other equipment-related industry.
• Experience with HBS dealership management software.
• Experience working with multiple locations or entities.
• Experience with inventory-related invoices, parts invoices, service invoices, and equipment purchases.
• Previous experience with month-end and year-end accounting processes.
• Experience with vendor W-9 and 1099 processes.
• Accounting or bookkeeping coursework or degree.

Physical Requirements include:

• Primarily an office-based position requiring extended periods of sitting and frequent use of hands to type, enter data, handle documents, and operate standard office equipment.
• Occasionally required to stand, walk, reach with hands and arms, climb stairs, push, pull, lean, bend, and twist.
• Specific vision abilities required include close vision, color vision, and the ability to adjust focus, particularly when working with computer screens, invoices, and printed materials.
• Regularly lift/move up to 5 lbs.; occasionally up to 10 lbs.; rarely up to 25 lbs.

Additional Requirements include:

• Background investigation
• Drug screening
• Driving record evaluation

Join a team where your work mattersapply today and grow your career at Crown Power & Equipment!

Crown Power and Equipment