Promotions Office Administrator

New Orleans Jazz & Heritage Festival

Promotions Office Administrator

Seasonal Position Dates: October 15 - May 31

Position Summary:

The Promotions Office Administrator provides support to the entire Promotions Department. The Department responsibilities include marketing, media, advertising, social media, public relations and more. This administrator will support three directors: Press & Advertising Director; Design, Content & Internet Director; and Social Media & Audience Engagement Director. As requested, the administrator will also assist the department head, the Associate ProducerPromotions.

Key Responsibilities:

1. Marketing & Advertising Campaign Support

Support traditional and digital advertising campaign logistics as directed.
Place misc. ad buys to support the traditional and digital campaigns.
Assist in developing or proofreading copy for press releases, radio spots, or social materials.
Provide logistics and communication support for local, regional, or national promotions and public appearances.

2. Administrative & Clerical Support

Maintain accurate files, databases, and tracking systems for press lists, interview schedules, and release approvals.
Assist in the execution of press events, including press conferences, interviews, and filming permissions.
Support the coordination of outside film crews, documentarians, and broadcasters with Festival staff.
Assist departmental logistics for load-in/load-out, internal communication with other departments, and wrap-up reports.

3. Talent Media Coordination

Distribute approved promotional kits to artist teams in coordination with the Design, Content & Internet Director and Social Media & Audience Engagement Director.
Track distribution and ensure follow-up on artist usage of provided materials.
Support the Design, Content & Internet Director with the organization and creation of materials to promote the artists.
Support the Social Media & Audience Engagement Director as necessary.

4. Press Management & On-Site Operations

Assist in the management of the Festival press application process, including intake, review, and credential distribution.
Coordinate press tent operations during the Festival, including check-in procedures, media scheduling, and hospitality.
Assist with photo pit access, photographer credentials, and enforcement of media guidelines.

5. Interview Scheduling & PR Logistics

Assist with the scheduling and facilitation of artist and staff interviews before and during the Festival.
Support internal communication between press/media teams and other departments, including Artist Relations.
Respond to inbound media requests and coordinate with the Press & Advertising Director for approvals.

Qualifications:

Bachelor's degree or equivalent work experience in public relations, media, journalism, or communications.
Experience supporting press/media at events, preferably in music, live entertainment, or festivals is helpful.
Strong organizational and communication skills; detail-oriented with the ability to manage multiple priorities under pressure.
Familiarity with social media platforms.
Experience with data analytics is helpful.
Working knowledge of Google Sheets, Excel and graphic design software is preferred.
Availability to work extended hours on-site during the Festival, including weekends and evenings.

Benefits:

Health insurance
Dental insurance
Vision insurance
Life insurance
401(k) matching

New Orleans Jazz & Heritage Festival

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Vacancy posted 3 days ago

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